Description
DEPARTMENT OF ECONOMIC SECURITY Your Partner For A Stronger Arizona.
DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona.
DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life. CIVIL RIGHTS COMPLIANCE OFFICER 3 Job Location: Office of the Director (OOD)
1789 West Jefferson Street, Phoenix, Arizona 85007 Posting Details: Salary: $60,748-$61,592
Grade: 21
Closing Date: November 12, 2024 Job Summary:
Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES) we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals who are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov; or click on the link here to view ‘Our DES' video. Come Join the DES Team!
DES is seeking an experienced and highly motivated individual to join our team as a Civil Rights Compliance Officer 3. This position serves as a National Voter Registration Act (NVRA) Coordinator and is responsible for conducting all aspects of voter registration processes and functions for DES in compliance with the National Voter Registration Act and other civil rights federal and state laws. This position implements and maintains sound organizational practices to ensure optimum services to the community and compliance with all federal and state civil rights laws. Other duties include handling and elevating any issues that arise at DES offices across the state pertaining to form processing, reviewing and revising policy and standard work procedures as needed, and other administrative functions, such as providing support to the Office of Equal Opportunity as necessary to conduct activities which ensure equal opportunity compliance with federal mandates and processes in the areas of Limited English Proficiency (LEP), Section 504 of the Rehabilitation Act, and the Americans with Disabilities Act (ADA). Travel may be required for state business.
This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.
The State of Arizona strives for a work culture that affords flexibility, autonomy and trust. Across our many agencies, boards, commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices and in hoteling spaces. All work, including remote work, should be performed within Arizona, unless an exception is properly authorized in advance.
Essential Duties and Responsibilities include but are not limited to:
• Plans, organizes and performs all aspects of voter registration work. Interacts with the public, other state agencies, offices of elected officials, and groups conducting voter registration. Contributes to the development of the voter registration program including prioritizing of work and developing processes and procedures in compliance with statutes.
• Plans and prepares for current and future elections, including oversight of DES offices ensuring preparedness for assisting members with voter registration forms, keeping printed materials used statewide updated, maintaining alignment with state and agency policies when changes in election laws occur. Represents the agency at meetings with other governmental jurisdictions and before various community groups.
• Assists in the development and presentation of community outreach activities including voting accessibility for individuals with disabilities and Limited English Proficiency, registration of voters, and production and distribution of voter pamphlets.
• Provides support in other areas of compliance overseen by the Office of Equal Opportunity to ensure adherence to legal authorities and regulations, including conducting desk reviews or on-site visits, researching deficiencies, grievances, and complaints, and writing summaries of findings.
• Participates in research and discussion with internal stakeholders involving the application of regulations governing process, participating in work groups, attending meetings, and developing documents relevant to the compliance monitoring process.
• Maintains records retention of documents and compliance with statutory schedule for retention and destruction.
Knowledge of:
• State political system and local, federal and state government laws, local laws, codes, policies, rules, regulations and operating procedures governing elections
• Voter registration procedures, processes, and laws
• Federal and state nondiscrimination laws, regulations, and executive orders pertaining to civil rights
• Reporting methodology to ensure clear, concise, and credible report of findings
• Principles and practices of records management
• Office equipment including computers, multiple software databases and large database management
Skills In:
• Quality management
• Organization and time management
• Establishing and maintaining effective working relationships
• Oral and written communication
• Customer service
• Training development and presentation
Ability to:
• Evaluate program activities analytically and to develop effective plans and methods for program improvement
• Research and interpret applicable laws, rules, regulations, and procedures
• Communicate clearly and effectively, both verbally and in writing, with coworkers, other government agencies, contractors, and the general public
• Work independently and as part of a team, coordinating with others to facilitate teamwork
• Prepare clear and concise reports
• Identify issues and develop fully supported recommendations
• Analyze and produce data and assess metrics for office and agency-wide level reports
• Coordinate and prioritize multiple projects while effectively managing time
• Train and provide technical assistance
• Maintain the confidentiality and integrity of the election process
This ideal candidate for this position will have:
• Two (2) years of college or vocational training in a related field such as political science, public administration, or business; two years of business writing; and (3) years of administrative support experience.
• Elections-related experience.
• This position may require driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
• Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency's ability to reasonably accommodate any restrictions.
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify.
The Arizona Department of Economic Security offers a comprehensive benefits package to include:
• Affordable medical, dental, life, and short-term disability insurance plans
• Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
• 10 paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Sick time accrued at 3.70 hours bi-weekly
• Deferred compensation plan
• Wellness plans
• Tuition Reimbursement
• Stipend Opportunities
• Infant at Work Program
• Rideshare and Public Transit Subsidy
• Career Advancement & Employee Development Opportunities
• Flexible schedules to create a work/life balance
By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Retirement:State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.
On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.
For questions about this career opportunity, please contact us 520-235-3174 or OODHRstaffing@azdes.gov.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 520-235-3174 or OODHRStaffing@azdes.gov. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.
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