Work Based Learning Coordinator Job Listing at Bellevue College in Bellevue, WA (Job ID 15088)

Description

Position Summary  

The Work-Based Learning Coordinator (WBLC) educates and supports students and faculty in preparing for required programmatic work-based learning (WBL) and clinical experiences such as externships, field studies, practicums, and clinical rotations. This position collaborates with faculty and staff across multiple programs within the Health Sciences, Education & Wellness Institute (HSEWI) to address the unique experiential learning needs of their students. Key responsibilities include determining student eligibility and readiness for placement by verifying completion of required documentation and training; serving as the single point of contact between Bellevue College and external WBL/clinical partners; and managing onboarding processes in alignment with site-specific requirements. The WBLC plays a critical role in maintaining compliance, supporting successful student placement, and fostering strong partnerships with community and clinical organizations.

Pay, Benefits & Work Schedule  

Position Salary Range: $57,773.00/year - $80,882/year

The salary information shown above is a general guideline only. The salary will be determined based on candidate's qualifications and related experience, as well as market and business considerations. Typically, new hires start no higher than $63,550/year based on Bellevue College Exempt salary schedule.

We offer comprehensive compensation package with salary and benefits as the main components. Generous benefits package is offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc.

The employee is scheduled to work 40 hours per workweek. This position may be eligible for the overtime provisions of the Fair Labor Standards Act; salaries below the WA State Salary Threshold is eligible for overtime pay.

About The College  

Bellevue College is a diverse student-centered, comprehensive and innovative college, committed to teaching excellence that advances the life-long educational development of its students while strengthening the economic, social and cultural life of its diverse community. Bellevue College is located just 10 miles east of Seattle where we serve a student population of over 54% students of color and over 1,300 international students. The college promotes student success by providing high-quality, flexible, accessible educational programs and services; advancing pluralism, inclusion and global awareness; and acting as a catalyst and collaborator for a vibrant region.

We strive to create a vibrant and inclusive campus community that supports a diverse student body, faculty and staff. As an essential part of our mission and goals, diversity, equity and pluralism are promoted and fostered in all aspects of college life. By enriching student life through leadership opportunities, personal learning and cultural experiences, we are committed to building an inclusive and diverse campus community that fosters creativity, innovation and student success.

For more information, visit BC Facts at a Glance @ Bellevue College.

About the Department  

The Health Sciences, Education and Wellness Institute (HSEWI) of Bellevue College strives for excellence through our highly competent faculty and staff as well as through our enriched curriculum. HSEWI is composed of sixteen unique programs that address critical workforce needs in the region and nation. Each program focuses on providing education and training for professions in healthcare, education, and wellness.

Essential Functions  

Records and Compliance Management

• Develop and maintain a secure and accurate electronic record-keeping system for student and faculty compliance documentation.
• Collect, verify, and track required documents for both students and faculty, including immunizations, background checks, health insurance, CPR certifications, Releases of Authorization.
• Criminal History Disclosure forms, and other health-related documentation.
• Track completion of site-specific training required for Work-Based Learning (WBL) and clinical supervision and placements.
• Monitor student progression and readiness for experiential learning using reports in in PeopleSoft and TargetX systems.
• Utilize platforms such as CastleBranch, CPNW, Trajecsys, and Mirion to collect and track compliance documents.
• Train students and faculty on documentation requirements and submission procedures.
• Provide documentation to industry partners upon request.
• Collect data for accreditation reports (if applicable).

Clinical & WBL Placement Coordination

• Schedule students for WBL or clinical placements.
• Submit placement documentation and required materials to clinical and WBL sites according to site-specific processes.
• Provide official notifications to students, site preceptors, and onboarding contacts confirming placement details.
• Develop step-by-step onboarding instructions to guide students through site-specific onboarding requirements.
• Interface with placement sites throughout the on¿boarding process.
• Collaborate with faculty supervisors in addressing student and placement concerns to mitigate liability and risk for both the student and the college.

Student Support

• Meet one-on-one with students to provide guidance on WBL and clinical requirements.
• Visit classes and communicate via email, phone, and other channels to explain requirements and answer questions.
• Assist students in navigating obstacles related to clinical placements.
• Respond to high volume of student inquiries regarding their placement and meeting onboarding requirement.

Training and Onboarding

• Develop and update informational materials such as timelines, process sheets, and training guides for students, faculty, and external partners.
• Oversee non-credit onboarding courses within Canvas learning management system, including content updates, reviewing documents for completion, and student communication.
• Collaborate with faculty and Program Chairs to develop and maintain Handbook language regarding WBL and clinical experiences.

Other

• Perform other duties as assigned.

Minimum Qualifications  

• Bachelor's degree in related field. Any combination of relevant education and/or experience may be substituted for the educational requirement on a year-for-year basis.
• Effective written expression using language appropriate to complexity of topic and knowledge and understanding of audience.
• Effective communication skills with internal and external stakeholders through electronic and in person methods.
• Demonstrated experience to build constructive relationships with students and co-workers characterized by high level of acceptance, cooperation and mutual regard in a collaborative and inclusive environment.
• Intermediate-level skills in word-processing, spreadsheets, video-conferencing, document management, file sharing.

Preferred Qualifications  

• Experience in higher education.
• Experience in Web Publishing.
• Teaching or training experience.
• Experience using ctcLink (PeopleSoft).
• Experience using TargetX (Salesforce).
• Experience using Sharepoint, OneDrive, MS Teams.

Conditions of Employment  

Bellevue College intends to provide a drug-free, healthy, safe, and secure work and educational environment. Each employee is expected to report to work in an appropriate mental and physical condition to perform her/his/their assigned duties.

Bellevue College employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. 

Sexual Misconduct and Background Check:

Prior to start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington State Law.

Check frequently in your inbox, spam, junk, clutter email folders for any communication regarding the next steps from Bellevue College and our background check partners.

Reference Check:

Reference checks may include, but are not limited to, contacting references and verification of work experience, and/or past job duties. 

Other Information  

• This position is NOT eligible for relocation allowance.
• This position is NOT eligible for sponsorship for employment-based visa.

How To Apply  

Applications received by 09/09/2025 will be given full consideration. Applications received after that date may be considered until the position is filled. 

All individuals interested in this position are encouraged to apply. Your application must include a complete online application and all of the required documents below to be considered complete. Any application that does not provide all requested information will not be considered for the position (only submit required documents with the application, additional documents will not be reviewed.) Please review Application Tips before applying. Current Bellevue College employees should apply the position through Employee Self Service.

Required application materials:   

• Attach a Cover Letter (min 1 pg., max 2 pgs.)
• Attach a Resume
• Complete Job Questionnaires 

Contact: 

If you have questions with regards to the application or the hiring process, please contact Office of Human Resources at jobs@bellevuecollege.edu

EEO Statement  

Bellevue College does not discriminate on the basis of race, color, national origin, language, ethnicity, religion, veteran status, sex, sexual orientation, including gender identity or expression, disability, or age in its programs and activities. Please see policy 4150 at www.bellevuecollege.edu/policies/. The following people have been designated to handle inquiries regarding non-discrimination policies: Title IX Coordinator, 425-564-2641, Office C227, and EEOC/504 Compliance Officer, 425-564-2178, Office B126. 

Applicants with disabilities who require assistance with the recruitment process may contact hraccommodations@bellevuecollege.edu .

 Apply on company website