Description
Job Summary
This position will report to the SVP of Real Estate and is responsible for all matters pertaining to the administration and coordination of all leases in the Bob's Discount Furniture real estate portfolio. Responsibilities include managing, maintaining, and reporting on all BDF leases (retail, warehouse, & office) and lease obligations in BDF's lease software system. (Lucernex lease administration software) The Lease Coordinator will collaborate with BDF's outside counsel following the execution of each lease to upload onto Lucernex all lease provisions, financial obligations, construction obligations, amendments, exhibits and all related third-party legal documents into Lucernex. Working with outside counsel on an ongoing basis this person will manage and maintain BDF's process for the execution and notarization of all legal documents pertaining to BDF's real estate and construction portfolio. Additional responsibilities will also include the review of lease provisions and other contract language, with the assistance of outside counsel, on an as needed basis, as well as collaborating with the Finance Department to manage all financial obligations (rent, CAM, Taxes, Insurance, etc.) BDF is obligated to pay either monthly, quarterly, or annually in each lease. The Lease Coordinator plays a key role in the development of reports, and standard forms to communicate clearly within the company all BDF's obligations in each lease from lease execution, through the construction period and during the operation of the store, warehouse, or office for term of the lease and all applicable options.
Who We Are
At Bob's, we have fun, we love what we do, and it shows in our expansive growth! Bob's Discount Furniture is more than just a furniture store. We are one of the fastest growing omni-channel furniture retailers in the country with 165 stores in 24 states.
How We Will Support You
At Bob's we understand there are many companies you can choose to work for, so, along with exceptional opportunities for career growth we offer a fun team-oriented work environment and great benefits! Let us tell you more.
Benefits & Perks- We've got you covered! We believe in supporting our employees and their families in the best ways possible is a top priority. We focus on three core wellness pillars: Emotional, Physical and Financial. Below are just some of the benefits that we offer:
Feeling under the weather, we've got you covered! We offer Nationally provided Medical, Dental and Vision Insurance
Paid Vacation, Personal Days, Sick Days, Holidays, work anniversary and your Birthday! After all, your birthday should be a holiday
401(k) Profit Sharing Plan with a Generous Company match!
Pet Insurance to help keep your furry friends happy and healthy
Life insurance – Employer-paid basic Life Insurance, with the option to add Voluntary Life Insurance as well!
Financial Planning, Voluntary Legal Benefits and Wellness Plans
We already offer value priced furniture, but on top of that we offer a Generous Employee Discount starting on your 1st day!
Additional Employee Discounts through the “Hays Perks discount program” offering hundreds of online discounts from your favorite merchants.
And so much more!
Culture and Core Values- At Bob's we have a set of core values that shape the decisions we make every day and help define our company culture. These values comprise what we call "The Bob's Way." Honesty, Integrity, Transparency, Community, Safety, Diversity, Accountability and Fun.
DIVERSITY IS A CORE VALUE AT BOB'S
At Bob's Discount Furniture, we want you to feel at home. Whether you're shopping with us or a part of the Bob's team, we want you to know that you are valued, appreciated, and free to be who you are.
We are committed to creating a place as diverse as the communities we serve.
Learn and Grow- We believe in developing our team members and helping them grow both personally and professionally! We promote Professional Development: In-person, virtually and offer an infinite library of on-demand classes in Workday Learning. We also offer Tuition Reimbursement as well as the BDF Education Foundation Scholarship Program open to employees and their dependents. Want to grow at Bob's professionally? We look to promote from within our organization by having robust succession planning in place to ensure that our team members have the opportunity to advance their careers.
Responsibilities
Maintain Lucernex lease software program for all BDF retail, warehouse and corporate leases including Master Lease Checklist for each lease location.
Upload/Input and maintain on Lucernex each lease and all related legal documents, including construction provisions, lease exhibits and all amendments.
Maintain annually any changes to leases and/or relevant legal documents for all BDF leases.
Responsible for running and managing all reporting capabilities on Lucernex for all BDF leases (retail, warehouse, and office)
Collaborate with accounting to insure proper set-up for timely and accurate payment of all BDF financial obligations in each lease.
Prepare Confidentiality Agreements and maintain a record of all executed agreements.
Maintain a record of all parties provided corporate annual financials by the Real Estate department.
Prepare estoppel certificates and SDNA requests by coordinating BDF response with real estate, construction, property management, facilities and outside counsel as needed.
Analyze and interpret lease language (with the assistance of outside counsel as needed) and underlying legal documents to ensure compliance.
Effectively communicate with Real Estate Team and outside counsel to insure all BDF lease obligations in each lease are met.
Finance Department Responsibilities – paying rent, CAM recs, placement of insurance.
Opportunities to improve deal making process:
Lease Coordinator – assist deal makers once deal is signed to confirm environmental reports for new leases are received from landlord. Lease coordinator understands all elements of the lease and can keep construction and finance informed on nuances of any lease i.e. – insurance needs to be in-place by a certain date.
Required Qualifications
Experienced in Lease Administration Software (Lucernex or other)
Excellent organizational skills and attention to detail
Strong communication skills
Independently prioritize workload and coordinate projects with multiple departments
Notary
Preferred Qualifications
n/a
Physical Requirements
n/a
Expected Base Pay Not Including Potential Commissions, Incentive, Bonus, etc. Opportunities:
$75,000 - $100,000
It is policy of Bob's Discount Furniture, Inc., to provide equal employment opportunity to all employees and applicants for employment. No person shall be discriminated against or harassed because of race, religion, color, sex, age, national origin, disability, pregnancy, citizenship, veteran or military status, or any other protected status in accordance with federal, state or local law.
If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact _hrsupport@mybobs.com. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
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