Payroll Specialist II Job Listing at Charter Schools USA in Fort Lauderdale, FL (Job ID 26938)

Description

Who We Are

Charter Schools USA (CSUSA) is one of the largest and highest ­performing education management companies in the United States, proudly serving over 82,000 students in over 150 schools in four states. Founded by Jonathan Hage in 1997, CSUSA's mission is a Relentless Commitment to Student Greatness in School and in Life™. CSUSA provides an academically rigorous education to students equipping them with real world readiness, prepared for college or career after graduation. With an unwavering dedication to the success of students from every background, CSUSA is closing the gaps in achievement and opportunity, keeping our promise of Strong Minds, Good Hearts™.

Job Purpose

To join a team of people with the mission: Relentless Commitment to Student Greatness in School and in Life ™. If you love inspiring and motivating young learners and want to put students first in education, CSUSA is the right place for you. We deliver on our promise of Strong Minds, Good Hearts™ through an education model that gives every student the opportunity for success. As a Payroll Specialist II, you will be responsible for the accurate and timely processing of payroll, ensuring compliance with federal and state laws, and supporting various payroll-related tasks and projects. This role involves managing workflow, reconciling payroll data, processing garnishments, handling tax inquiries, and providing excellent service to employees and stakeholders.

How You Will Impact Education

Instruction/Education Responsibilities

• Manage workflow to ensure all payroll transactions, such as new hires, transfers, terminations, job changes, and retroactive transactions, are processed accurately and timely.
• Develop, review, and run audit reports before and after payroll processing.
• Prepare bi-weekly payroll and other functions related to payroll, including but not limited to gross pay adjustments, pro-rated leave, termination pay, and tax withholding.
• Assist with multiple duties regarding CSUSA payroll functions within established deadlines.
• Understand proper taxation of applicable federal and state withholding laws and employer-paid benefits.
• Process accurate and timely quarter and year-end reporting (W-2, W-2c, etc.).
• Perform compliance tasks for unclaimed property payroll checks.
• Perform bi-weekly reconciliation of payroll-related tasks.
• Maintain and manage the timekeeping system to ensure accurate tracking and reporting of employee hours, along with the timekeeping hardware system.
• Research and email the appropriate audience regarding file issues.
• Reconcile payroll prior to transmission and validate using reports that are in the HCM system.
• Train other Payroll Specialists.
• Assist with audit preparations.
• Maintain confidentiality of payroll and all other sensitive information.
• Perform other related duties as required.

Required Qualifications and Skills

• Working knowledge of ADP Strongly Preferred
• College Degree Preferred
• Minimum 5 years' experience processing payroll.
• Working knowledge of payroll best practices.
• Strong knowledge of federal and state regulations.
• Strong PC skills including proficiency in Excel.
• Strong work ethic and team player.
• High degree of professionalism.
• Ability to deal sensitively with confidential material.
• Strong interpersonal (verbal and written) communication skills.
• Ability to communicate with various levels of management.
• Decision-making, problem-solving, and analytical skills.
• Organizational, multi-tasking, and prioritizing skills.
• FPC or CPP certification preferred but not needed.

Job Requirements

• May perform other duties assigned.

Work Environment

While performing the responsibilities of this position, the work environment characteristics listed below are representative of the environment the employee will encounter:

• Usual office working conditions.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• No physical exertion required.
• Travel within or outside of state.
• Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects.

FLSA Overtime Category

Job is non-exempt from the overtime provisions of the Fair Labor Standards Act.