Administrative Clerk Job Listing at City of Edmonton in Edmonton, AB (Job ID 54481)

Description

Supporting the Director of Business Integration and the broader team, the Administrative Clerk leverages exceptional attention to detail and sound judgment to manage politically sensitive and confidential materials. By utilizing strong interpersonal and professional administrative expertise, the Clerk facilitates the team's strategic goals through comprehensive project coordination, the preparation of executive correspondence and agendas and the analytical review of reports for accuracy. This role is central to the Fleet and Facility Business Integration team, a diverse portfolio of over 90 employees spanning several specialized lines of business including: Fleet Engineering, Business Operations, Fleet Safety, Fleet Acquisition and Disposal, Fuel and Operational Technology and Zero-Emission Transition.

What will you do?

• Executive Support: Manage the flow of incoming and outgoing information for the Director's office; prioritize urgent requests and ensure all communications are handled with strict confidentiality
• Strategic Coordination: Proactively manage complex calendars, filtering meeting requests and resolving conflicts to maximize the Director's time.
• Meeting Facilitation: Oversee end-to-end meeting logistics, including agenda distribution, formal minute-taking, and the proactive tracking of action items
• Financial Administration: Execute financial workflows, including creating Purchase Orders and requisitions, auditing expense claims, and processing invoices via SAP/Ariba
• Information Management: Design and maintain Google Workspace solutions for information management, ensuring the team has easy access to relevant data and digital filing systems
• Process Improvement: Act as a key resource for the business area, advising on timelines, optimizing administrative processes, and providing backup project support across the broader branch.
• Other duties as assigned