Description
Are you a dynamic individual ready to drive operational excellence and strategic alignment within a pivotal City branch? The Corporate Procurement & Supply Services (CPSS) is seeking a highly skilled Strategic Coordinator to be at the heart of our operations and branch management office initiatives, reporting directly to the Branch Manager.
This multifaceted role, which serves as the Chief of Staff equivalent, involves tackling complex assignments, shaping branch initiatives, integrating strategic plans, and providing decisive leadership. You'll ensure seamless executive function and daily functions, manage critical projects and budgets, and offer vital insights for fiscal responsibility. If you're passionate about fostering clear communication, driving employee engagement, and delivering accurate, timely reporting, this is your opportunity to make a significant impact. We're looking for a comprehensive skill set encompassing strategic foresight, effective communication, rigorous financial analysis, and robust operational management. Join us and play a crucial role in the City's Executive Leadership Team and City Council interactions!
What will you do?
- Proactively manage the Branch Manager's priorities, optimizing executive time and ensuring effective representation
- Exercise impeccable judgment and discretion with highly confidential and politically sensitive information
- Draft, edit, and finalize critical executive correspondence, maintaining the highest standards of professionalism and accuracy
- Design and manage the governance structure for executive-level meetings, meticulously tracking and executing approved action items
- Coordinate the development and deployment of annual strategic plans and operational priorities, monitoring and reporting on progress against corporate goals and KPIs
- Analyze workflows and implement operational efficiencies, driving continuous improvement and reducing administrative friction
- Support and lead complex organizational change initiatives, assisting in the development of governance frameworks and policies for consistent adherence to regulations
- Rapidly comprehend complex procurement, supply chain, and contract management scenarios to distill technical data into concise executive briefs, identifying critical risks and viable strategic options
- Assist with budgetary coordination, detailed expenditure tracking, and analyzing the fiscal impacts of major procurement decisions
- Apply mandatory experience navigating the political, legislative, and operational dynamics of a large public sector organization
- Lead and influence multidisciplinary teams and project groups to drive consensus and achieve complex corporate goals
- Establish and maintain robust relationships with key internal business partners, utilizing high-level diplomacy to resolve conflicts and achieve shared organizational outcomes
- Coordinate branch engagement, fostering effective communication and responding to employee feedback
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