Administrative Assistant II, Site Administration (Mesquite & Moapa Valley Center) Job Listing at College of Southern Nevada in United States of America (Job ID R0153815)

Description

The College of Southern Nevada appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

• Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
• Please note that applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

If you are unable to attach the required documents to your online application or need assistance regarding the application process, please contact the Talent Acquisition team within Human Resources via email at hr.recruitment@csn.edu or call (702) 651-5800 to be directed to the appropriate Recruiter.

Job Description

Based on the volume of applications received, this recruitment may close at any time. Applicants are encouraged to apply as soon as possible.

This position provides essential administrative and student support to both the Mesquite and Moapa Valley Center sites. Its responsibilities include, but are not limited to, serving as a primary point of contact for students, faculty, staff, instructors, and community members; assisting with student services, course and classroom support, testing, events, records, purchasing, budget tracking, and campus communications; coordinating multiple administrative functions; providing professional, student-centered customer service; and applying established CSN and NSHE policies and procedures.

CORE RESPONSIBILITIES:

Under direct supervision, responsibilities may include, but are not limited to, the following:

• Provide comprehensive administrative and student support for the CSN Mesquite Center, serving as a primary point of contact for students, faculty, staff, instructors, visitors, and community members, and assisting with questions related to CSN programs, registration, enrollment, placement testing, financial aid, student services, and other college resources.
• Interpret and explain established CSN and NSHE policies, procedures, requirements, and deadlines and assist students, faculty, staff, and members of the public in navigating college processes, referring complex or specialized matters to the appropriate department or resource.
• Support academic and campus operations by coordinating course and classroom logistics, room scheduling, instructor needs, testing services, meetings, events, student activities, outreach activities, and other Center functions.
• Process, review, and maintain administrative, student, financial, purchasing, and program records and documentation, ensuring accuracy, completeness, confidentiality, and compliance with established policies, procedures, and timelines.
• Assist with financial and purchasing activities, including budget tracking, purchasing requests, invoices, and related documentation; review information for accuracy and identify discrepancies or missing information.
• Prepare and maintain professional communications and informational materials, including correspondence, reports, forms, flyers, resource guides, website content, and other materials that provide accurate and accessible information to students and the campus community.
• Establish and maintain effective working relationships with CSN departments, faculty and staff, local schools, community organizations, workforce partners, businesses, and other stakeholders while providing responsive, professional, and student-centered customer service.
• Independently organize and prioritize multiple responsibilities in a dynamic, small-campus environment, anticipate student and operational needs, identify and resolve routine and moderately complex issues within established policies and procedures, and provide training, direction, or coordination to student employees and other support personnel as assigned.
• Travel between CSN campus and Center locations as needed to support administrative operations, attend meetings or training, deliver or retrieve materials, and provide services or other assigned support.

KNOWLEDGE, SKILLS, AND ABILITIES (KSAs):

• Working knowledge of:
  • administrative support functions.
  • agency mission, functions, programs, activities, and operating policies; eligibility requirements, applicable regulations and policies related to the program to which assigned.
  • State regulations and requirements related to purchasing, budget preparation and maintenance, and personnel administration.
• General knowledge of:
  • financial and statistical recordkeeping methods.
• Ability to:
  • provide administrative support to agency/program staff and managers.
  • apply complex agency and/or program regulations, requirements, and policies to specific situations.
  • receive, review, and process a variety of documents according to established guidelines, policies, regulations and timelines.
  • type, format and produce technical documents and/or medical/clinical transcription using a personal computer and appropriate word processing, spreadsheet and/or database management software.
  • establish, organize and maintain complex filing systems including indexed and cross-referenced materials;
  • organize clerical assignments and establish appropriate timelines.
  • communicate effectively both orally and in writing.
  • arrange and schedule meetings and appointments.
  • prepare agendas and take minutes at meetings.
  • train and supervise subordinate staff as assigned.
  • compile, organize and summarize data for inclusion in reports.
  • and all knowledge, skills and abilities required at the lower levels.

REQUIRED QUALIFICATIONS:

• Graduation from high school or equivalent education and two (2) years of clerical and administrative support experience which included experience in one or more of the following areas: maintaining records, answering telephones, and reviewing forms, documents and other written materials;
• OR one (1) year of experience as an Administrative Assistant I in Nevada State service;
• OR an equivalent combination of education and experience. 

PREFERRED QUALIFICATIONS:

• Experience providing administrative and/or student support in a college, university, K-12, public agency, or similarly complex organization.
• Experience assisting students, customers, or members of the public with applications, enrollment, registration, financial aid, testing, or other services requiring explanation of policies and procedures.
• Experience interpreting and explaining institutional policies, procedures, regulations, requirements, or deadlines to students, customers, employees, or other members of the public.
• Experience working independently in a small campus, satellite location, branch office, or similarly multi-functional environment requiring management of multiple priorities and responsibilities.
• Experience coordinating courses, classrooms, meetings, events, testing services, schedules, or other activities involving multiple logistical requirements.
• Experience maintaining confidential student, personnel, financial, or administrative records and files.
• Experience processing and/or reviewing administrative, purchasing, financial, or other transactions using an enterprise system, database, or other computerized information system.
• Experience using Microsoft Office 365 or similar software applications to prepare correspondence, reports, spreadsheets, presentations, forms, flyers, or other professional materials.
• Experience maintaining website content, digital resources, social media, or other public-facing communications.
• Experience working with a diverse/multicultural student body, workforce, or community.
• Experience developing and maintaining effective working relationships with schools, community organizations, businesses, workforce partners, or other external stakeholders.
• Experience providing training, direction, or coordination to student employees or other support staff.
  

WORK SCHEDULE AND EXPECTATIONS:

• The Center operates Monday through Friday between 8:30 a.m. and 5:30 p.m. with adjustments as needed to accommodate the Center's needs due to small team (including but not limited to an evening shift when classes are in session or representing CSN at occasional evening or weekend community events).

SALARY:

• Grade 25, Step 1: $42,636.96

*This position is contingent upon ongoing and available funding.

Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1.

The College of Southern Nevada offers a generous benefit package, including an excellent PERS retirement plan (a defined benefit plan), vacation & sick leave benefits, 11 paid holidays, educational benefits, and health insurance plans that can be added with flexible spending accounts or health savings accounts. Supplemental options (long term care, short term disability, and legal). Tuition discounts at the Nevada System of Higher Education (NSHE) institutions. As well as tuition discounts for spouses, domestic partners, and dependents.  Perks encompassing on campus employee discounts, professional and personal development opportunities; and statewide employee purchase programs. Join a dynamic team investing in our future, Students First.

Exempt

Full-Time Equivalent 

Required Attachment(s)

To be considered for this position, please upload the following documents to your application:

• Resume/CV - Please provide a detailed description of the major duties performed as part of each position. Your education and experience must be clearly documented and demonstrate how you meet the qualifications for the position.
• Cover Letter
• Unofficial College Transcripts (Optional) - Transcripts may be submitted if you have completed college coursework that is relevant to the position and you would like the coursework to be considered toward meeting the position's qualifications. Transcripts are not required if you are not using college coursework to meet the qualifications.

Local Search

• Out of Area/State Candidates will not be offered travel reimbursement.

NSHE - INTERNAL APPLICANTS PLEASE NOTE

CSN employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Browse Jobs" process within Workday to find and apply for jobs at CSN and other NSHE Institutions. Once you log into Workday, type "Browse Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the requisition number in the search box. If you complete an application outside of the internal application process and apply as an external candidate, your application will no longer be considered at the time of minimum qualification review. In order to prevent the disqualification of your application, you will need to reapply as an internal candidate before 11:59 pm the day prior to the position close date.

For more details on this position, please visit our website: My Career at CSN.

CSN is an Equal Employment Opportunity/Affirmative Action institution. For more information, visit http://www.csn.edu/nondiscrimination

Posting Close Date

Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.  

All document(s) must be received by 11:59 p.m. the day prior to the closing date posted on the job announcement.

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.  

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.  

Schedules are subject to change based on organizational needs.  

CSN is responsive to serving the educational needs of a diverse and ever-changing community. CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H-1B Visas) in the absence of exceptional circumstances as defined by the USCIS.