Administrative Assistant III - Disability Resource Center Job Listing at College of Southern Nevada in North Las Vegas, NV (Job ID R0145329)

Description

The College of Southern Nevada appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

• Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
• Please note that applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

If you are unable to attach the required documents to your online application or need assistance regarding the application process, please contact the Talent Acquisition team within Human Resources via email at hr.recruitment@csn.edu or call (702) 651-5800 to be directed to the appropriate Recruiter.

Job Description

*Please Note: Based on the volume of applications received this recruitment may close at any time. Applicants are encouraged to apply as soon as possible.

The Administrative Assistant will report to the Director of the Disability Resource Center (DRC) and has the responsibility of providing administrative support to the department.

Under direct supervision of the Director the duties shall include and not be limited to the following  

• Support the director in managing departmental needs, addressing complaints related to services, and aiding departmental administrative assistant teams across all campuses.

• Manage complex confidential interactions with care and professionalism.

• Foster positive interactions when responding to calls from the department, in-person requests, and written communications.

• Deliver and clarify information on CAPS/DRC programs, including relevant rules, regulations, guidelines, policies, and procedures.

• Answer inquiries for information and distribute materials to relevant parties, either through established lists or as needed.

• Handle the most intricate tasks, keep the director and department's calendars, and other tasks that support program and college operations.

• Gather, organize, oversee, and keep records, reports, compile statistical data, and manage program and departmental objectives.

• Complete projects as directed, keep records, materials, and provide up-to-date and accurate information to ensure the smooth running of events, including publicity releases, website updates, parking, hosting, and other services.

• Oversee and advise the department's management on financial budgets, assist in the development of budget plans by gathering information to support projected spending, department accounts, and identify any unusual spending trends.

• Handle financial documents, including contracts, operating expenses, travel costs, and staff development needs for the department; keep up to date with departmental budgets, balances, P-Card transactions, and reconciliations; approve spending within clearly defined areas of responsibility and within spending limits set by regulations.

• Become proficient in database systems such as Workday, Canvas, MyCoyotePlan, MyCSN, 25Live, and any other software that supports the department.

• Assist and organize policies and procedures, program execution, and the department's strategic plan; establish office practices, prioritize daily office activities, maintain a desk manual, and manage the office's operations by implementing established procedures.

• Oversee the supervision of departmental administrative support staff and student workers, train and evaluate the performance of assigned personnel, and offer assistance and resolve issues referred by lower-level staff or the supervisor.

• Manage and maintain the upkeep of office equipment, interact directly with suppliers for office supplies, and conduct an annual program inventory of assets.

• Travel to and from CSN campuses, attend meetings, conferences, workshops, and interact with local merchants to purchase and receive supplies, goods, and services as necessary.

Required Qualifications

• Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience as described above.

Preferred Qualifications

• Proficient in Workday.

• Experience working with College Students.

• Proficient in Microsoft Office.

• Proficient in Excel.

Regular work hours are Monday through Friday 8:00 a.m. through 5:00 p.m. There may be occasional need for weekend and/or evening work.

Grade 27, Step 1 $46,207.44

Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1.

The College of Southern Nevada offers a generous benefit package, including an excellent PERS retirement plan (a defined benefit plan), vacation & sick leave benefits, 11 paid holidays, educational benefits, and health insurance plans that can be added with flexible spending accounts or health savings accounts. Supplemental options (long term care, short term disability, and legal). Tuition discounts at the Nevada System of Higher Education (NSHE) institutions. As well as tuition discounts for spouses, domestic partners, and dependents.  Perks encompassing on campus employee discounts, professional and personal development opportunities; and statewide employee purchase programs.  Join a dynamic team investing in our future, Students First.

Exempt

Full-Time Equivalent 

Required Attachment(s)

To be considered for this position, please upload the following documents to your application: 

• Resume - List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

• Cover letter

• Unofficial College Transcripts (optional) - If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the job posting.

NSHE - INTERNAL APPLICANTS PLEASE NOTE

CSN employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Find Jobs" process within Workday to find and apply for jobs at CSN and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the requisition number in the search box. If you complete an application outside of the internal application process and apply as an external candidate, your application will no longer be considered at the time of minimum qualification review. In order to prevent the disqualification of your application, you will need to reapply as an internal candidate before 11:59 pm the day prior to the position close date.

For more details on this position, please visit our website: My Career at CSN.

CSN is an Equal Employment Opportunity/Affirmative Action institution. For more information, visit http://www.csn.edu/nondiscrimination.

Posting Close Date

Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.  

All document(s) must be received by 11:59 p.m. the day prior to the closing date posted on the job announcement.

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.  

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.  

Schedules are subject to change based on organizational needs.  

CSN is responsive to serving the educational needs of a diverse and ever-changing community. CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H-1B Visas) in the absence of exceptional circumstances as defined by the USCIS.