Administrative Assistant (On-site) Job Listing at DePaul University in Chicago, IL (Job ID 1806)

Description

The Highlights: This position reports to the Associate Vice-President for Academic and Library Affairs. The position supports the University's Academic Integrity (AI) hearings and activities, the University partnership with DePaul College Prep as well as the Academic Program Review process. The position interacts with the members of the Academic Integrity Board in order to facilitate the work of the board, and interacts with the larger university community to disseminate information about the AI policy and process. Additionally, the position provides logistical support for the AI and APR processes and performs budgetary functions along with support for the DePaul College Prep partnership.
 

What You'll Do:

• Day-to-day interactions (primarily via email) with faculty, staff, and students regarding Academic Integrity (AI) issues;
  - Logistical support (e.g., scheduling) of meetings and events to promote compliance with the AI policy and for the training of
  AIB members; 
  - Assisting with the implementation of AI appeal process through updates to software platforms (e.g., Campus Connection); 
  - Maintain and update AI website, Campus Connect, and other AI materials; 
  - Review violations (e.g., check for mandatory hearings, multiple violations, etc.); 
  - Distribute and maintain correspondence of AI related information (multiple hearing violations, violation modifications, etc.); 
  - Maintain electronic archive for case files; 
  - Schedule hearings, attend hearings as an observer, and notify students of hearing outcome decisions; 
  - Maintain familiarity with AI process and assist AIB chairs as needed;
• Support for DePaul College Prep partnership, specifically summer dual enrollment.
• Provide logistical support for APR external reviewer visits (accommodations, meeting planning, etc.); Process payment requests for external reviewers, attend budget manager meetings, review processed payments and track spending.
   

What You'll Need: 

• Associate degree or equivalent, or equivalent experience with 3-5 years of experience in administrative/secretarial positions in a university/corporate setting.
• Bachelor's degree in business or liberal arts preferred.
• Proficiency with MS Office (required) 
• Familiarity with Sharepoint (preferred) 
• Familiarity with PeopleSoft (preferred)
   

The anticipated hiring range for this position is: $23.45 to $27.79 per hour.  The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.

Perks:

• Working for a stable and well-known University.
• Top choice medical, dental, and vision benefits.
• Retirement plan matching contribution of 10%.
• Tuition waivers for employees and dependents.
• Generous paid time off, sick time, holidays, floating holidays, and more!
• Full-Time Benefits

For consideration, please include a resume and cover letter.

Vincentian Mission:
Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.

Required Background Check:

Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.

DePaul University is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.

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