Gift & Data Processing Associate Job Listing at DePaul University in Chicago, IL (Job ID 1760)

Description

The Highlights: Reporting to the Director of Gift Processing, the Gift and Data Processing Associate ensures that gifts received by the University are processed and receipted in an accurate and efficient manner that is consistent with established procedures and University and IRS policies. The Gift and Data Processing Associate also plays an integral part in maintaining the accuracy of the biographical information on our constituents as well as the completeness of the team's electronic and physical files. In so doing, they are a member of a team that is responsible for ensuring the integrity of information on the University's alumni, donors and friends.
 

What You'll Do:

•  Data Entry 
     • Timely and accurate recording of detailed gift information and biographical data.
• Gift Receipting 
     • Run daily receipts reports, review for completeness, accuracy and the need for further processing to properly substantiate donations.
     • Handles requests for duplicate receipts and paper receipts.
     • Manages intake, review, tracking and re-sending of returned receipts.
     • Assists in the preparation, review and mailing of annual receipts to recurring and payroll donors
•  Document Management 
     • Maintain electronic and physical files, including purging files on a periodic basis. 
     • Imaging of gift documentation, including gift and pledge agreements.
• The Gift and Data Processing Associate will be required to handle cash as well as sensitive financial data such as credit card and bank account information. In performing these duties, they must use the utmost care to ensure the privacy of this information.
   
  What You'll Need:

• High school degree required.
• 2 years of relevant data entry experience.
• Associates degree, preferred. 
• Prior data entry experience in finance, accounting or related field, preferred.
• Excellent organizational and time management skills. Ability to perform detailed work with a high degree of accuracy and efficiency.
• Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data.
• Fluency in standard Microsoft Office software (including Word, Excel, and Access).
• Aptitude in learning new technology and software.
• Excellent interpersonal and customer service skills, including a demonstrable ability to work within a diverse office environment.
• Ability to work independently with good problem solving skills.
• A desire to work with data in a quiet office environment.
• Strong sense of personal and professional ethics.
• Experience working in a complex customer relationship management system.
• Visual acuity in order to carefully enter and check data entered into a computer. Requires ability to sit for extended periods of time. Requires motor dexterity skills for extended use of computer, keyboard, telephone, and printer.

The anticipated hiring range for this position is: $18.70 to $23.35 per hour.  The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.

Perks:

• Working for a stable and well-known University.
• Top choice medical, dental, and vision benefits.
• Retirement plan matching contribution of 10%.
• Tuition waivers for employees and dependents.
• Generous paid time off, sick time, holidays, floating holidays, and more!
• Full-Time Benefits

For consideration, please include a resume and cover letter.

Vincentian Mission:
Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.

Required Background Check:

Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.

DePaul University is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.

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