Psychology Department & Programs Coordinator Job Listing at DePaul University in Chicago, IL (Job ID 1617)

Description

The Highlights: In collaboration with the Chair, this role manages the day-to-day operations of the Psychology Department and supervises full-time and part-time staff members. The position reports to the Department Chair and works in collaboration with faculty and staff administrators within the department and in external offices to assist with the management of the department's operations, quarterly course schedule, and part-time faculty hiring and payroll.
 

What You'll Do:

• Responsible for oversight of Psychology Department office in collaboration with the Chair, which includes a variety of complex and specialized administrative tasks. 
      • Makes day-to-day department operational decisions.
      • Supervises full-time and part-time staff members.
      • Collaborates with various staff, faculty, graduate students, and other departments on day-to-day issues and special projects and events.
      • Assists with tenure and promotion reports, faculty annual review process, and support for full-time faculty hiring processes.
      • Responsible for meeting minutes, facility access management, key inventory, etc.
• Responsible for assisting the Chair with Psychology's undergraduate and graduate course schedule and staffing. 
      • Generates course schedule on a quarterly basis in partnership with Program Directors and Chair.
      • Assists the chair with adjunct instructor hiring and recruitment in partnership with the Associate Chair and Dean's office.
• Responsible for Departments purchasing, graduate assistant, and student employee processes. 
      • Oversight of purchasing and supply orders for department, along with faculty for their grants with part-time coordinator.   
      • Oversight of graduate assistantship funding, processes stipends, coordination of bi-weekly time hour reporting and approvals for approximately 50 graduate students and URAP recipients as well as all graduate assistant payments. Reviews doctoral scholarship (tuition waiver) payments with Grad coordinator.
      • Oversight of all student worker hiring, and responsible for time-sheet approval for student employees.
• Responsible for assisting Department Chair with routine departmental activities and special projects.
      • Troubleshoots personnel and organizational issues.
      • Conducts special analytical projects including financial and enrollment issues.
• Assists Chair in Decision Making: staff supervision, class scheduling, purchasing, processing of part-time instructor hiring and recruitment.
• Direct Reports: 1 part-time staff, student employees, and support for other staff.
• In collaboration with the Assistant Dean - Operations, responsible for working with the Shared Service team on behalf of the Chair on department budgetary matters.
   

What You'll Need:

• Bachelors degree required. Master's degree desirable, but not required.
• Minimum of five years in administrative level position with academic and supervisory experience preferred.
• Excellent interpersonal, communication, writing, problem solving, and analytical skills.
• Ability to handle highest level confidential information.
• Detail orientation and ability to effectively manage multiple tasks.
• Must be able to take the initiative and creatively problem solve.
• Experienced with PeopleSoft or other enterprise-wide systems.
• High level of proficiency with MS Office Suite, particularly Excel.
• Overtime may be necessary.

Perks:

• Working for a stable and well-known University that values diversity and inclusion.
• Top choice medical, dental, and vision benefits.
• Retirement plan matching contribution of 10%.
• Tuition waivers for employees and dependents.
• Generous paid time off, sick time, holidays, floating holidays, and more!
• Full-Time Benefits

For consideration, please include a resume and cover letter.

Diversity and Inclusion Statement:
Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.

Required Background Check:

Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.

Mandated Reporting of Child Abuse & Neglect:

Upon accepting an offer of employment with the university, you will also be required to sign an Acknowledgement of Mandated Reporter Status at the time of hire. A mandated reporter is required to make a report to the Illinois DCFS Hotline whenever there is reasonable cause to believe that a child known to them in their professional or official capacity may be abused or neglected. For more information, please visit the following pages:

Illinois Department of Children & Family Services (DCFS)  
Illinois Abused and Neglected Child Reporting Act  

DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.

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