Administrative Coordinator Job Listing at Eckerd Connects in Alexandria, LA (Job ID 12027)

Description

Working with us takes a certain kind of person; we want someone who identifies with our values and is willing to challenge themselves both personally and professionally. We seek employees who are passionate about serving and making a difference in the lives of others.  Join our Team as an Administrative Coordinator in Alexandria, Louisiana!

Make more than a Living, Make a Difference

Our Benefits: 

• Low-Cost Medical, Dental and Vision Insurance
• 19 days of Paid Time Off the first year
• 11 paid holidays
• Retirement savings plan with employer match up to 5%
• Flexible spending accounts
• Paid short-term and voluntary long-term disability
• Group Term Life and AD&D Insurance
• Voluntary term life insurance
• Public Service Loan Forgiveness (PSLF) Eligible Employer
• PTO Exchange

Hourly Rate: $17-$18

Duties and Responsibilities

• Relieve program/department leadership of various administrative details; coordinate and maintain effective office procedures and efficient work flow; maintain familiarity with Eckerd policies and quality standards, and of agency contract standards, coordinating and communicating changes to program/department staff.
• Type or otherwise prepare a variety of reports, correspondence, minutes, contracts/agreements, and other documents from original or drafts, editing for grammar, spelling, and punctuation. Confer with originator as required. Correspondence to include, but not limited to, general business communication, and forms and letters related to client intake, treatment, and discharge. Copy and distribute as needed. 
• Maintain program/department entry into data systems through accurate and timely input of referrals, client and/or staff demographics, billing, attendance, event, and testing data. Systems may include, but not limited to TIER, FSFN, JJIS, RSMS, and SVS systems.
• Locate and compile information and complete reports as required by contracting agencies; compile, sort, and verify accuracy of data; keep records of work completed; maintain follow-up system on reports requiring action on periodic basis.
• Maintain accurate and complete records according to Eckerd standards and contractual obligations; client and staff record maintenance to include, but not limited to, filing, retrieval, retention, storage, updating, and destroying files as directed by policies and procedures; maintain confidentiality of client and staff records. 
• Conduct new hire orientation, ensuring the new hire completes employment-related documents and benefits enrollment; also prepare or ensure preparation and submission of personnel transaction forms, evaluations, and similar documents, and obtain background screening information on new hires and candidates
• Maintain and order office supplies; schedule maintenance/repair for office equipment.
• Track program/department expenditures, ensuring purchasing orders or invoices and receipts are processed in timely manner; Report income and accruals as required; as assigned, prepare invoices for program/department leadership travel; maintain petty cash receipts; ensure p-card transactions are completed in accurate and timely fashion.
• Receive and assist visitors; refer parties to staff member as circumstances warrant; answer and route program/department phone calls to appropriate staff.
• Maintain program/department business calendar, scheduling and coordinating appointments, and listing staff PTO.
• Sort and distribute incoming and outgoing mail.
• Prepare, maintain, and distribute program/department payroll time logs and timesheets; coordinate changes or corrections.
• As needed, ensure that all paperwork related to staff injuries and/or incidents is completed and submitted in timely fashion.
• Assist program/department leadership with fundraising activities.
• Serve as member of program/department leadership, quality, treatment, and advisory teams; attend meetings and prepare meeting minutes.

Other Duties Include, But Not Limited To

• Participate in training and development activities as required.
• Assist with preparation and execution of internal and external audits.
• Report any acts, incidents or conditions that reflect the possibility of inappropriate youth-to-youth or staff-to-youth relationships.
• Report any use of physical force and all unusual incidents per Eckerd policy and state guidelines.
• Perform other duties as assigned.

Qualifications

• High school diploma or equivalent required.
• Two years general office experience required. Thorough knowledge of modern office practices and procedures, and the use of office machines and equipment required.
• Working knowledge of word processing, spreadsheet, presentation, and email software (Microsoft Office and Outlook strongly preferred); ability to type proficiently; ability to set up and maintain filing systems; ability to learn quickly, work independently, and exercise sound judgment with minimal supervision; effective verbal and written communication skills; ability to interact effectively with diverse group of clients, and staff; maintain working knowledge of policies and practices; ability to take sufficient notes; customer service orientation; ability to multi-task effectively; strong organizational skills, with ability to meet deadlines. 
• Ability to sit at desk for extended periods of time, and to tolerate extended periods of data entry; ability to occasionally lift/move up to 25 pounds; Must be free of communicable diseases as required by the state and to the extent that knowledge is attainable under the law.
• Other: Must have appropriate and valid state driver's license; must meet state criminal background check requirements.

About our Program:
Eckerd Connects' Wraparound Agencies are part of the Coordinated System of Care (CSoC) under the state's behavioral health managed care program that serves children and adults in Louisiana with behavioral health, mental health, and addictive disorders.  Coordinated Systems of Care are national evidence-based models for coordinating services in a family-driven manner to ensure more positive outcomes for children, youth, and families.  The model incorporates a broad array of flexible effective services and supports that is organized into a coordinated network and that integrates care planning and management across multiple levels and systems.  Through this coordinated network, meaningful partnerships are built with families and youth at service delivery, management, and policy levels.   Family-driven and youth-guided services are provided in the home as well as in community settings that are data-driven and outcome oriented.  Treatment plans are individualized and strength-based, culturally, and linguistically competent, and integrated across all child-serving systems.

Our Location:

Eckerd Connects | Wraparound Agency 

1307 Peterman Dr. 

Alexandria, Louisiana 71303

Connect with Us: https://vimeo.com/1170824876?fl=pl&fe=sh

Copy & paste the link into your browser for more information: https://eckerd.org/family-children-services/community-programs/wraparound-agencies/

Eckerd Connects employees and applicants for employment are covered by federal, state, and local laws designed to safeguard employees and job applicants from discrimination based on race, color, religion, sex, pregnancy, parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other status protected by applicable federal, state, or local laws.

Eckerd Connects is committed to providing equal employment opportunities to all individuals, including individuals with disabilities. We comply with the Americans with Disabilities Act (ADA) and applicable state and local laws by providing reasonable accommodations to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for sincerely held religious beliefs, observances, and practices. Auxiliary aids and services are available upon request to individuals with disabilities.  If you need assistance or accommodation due to a disability, please contact adarequest@eckerd.org.  Relay Services Dial 711.

Know Your Rights:  Workplace Discrimination is Illegal

Copy & paste the link into your browser: https://www.dol.gov/agencies/ofccp/posters. 

Eckerd Connects is a drug-free workplace and utilizes E-verify to confirm employment eligibility.

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