Administrative Assistant Job Listing at ID Logistics in Allentown, PA (Job ID 5001137232906)

Description

At ID Logistics we are dedicated to fostering a dynamic and inclusive work environment where every team member is welcomed and valued. As a leading global 3PL (3rd party logistics) transportation organization with over 35,000 employees in over 400 sites across 18 countries, we pride ourselves on our customer first approach and commitment to operational excellence.

The Administrative Assistant to the Operations Team plays a critical role in ensuring the smooth flow of information and supporting daily operations across departments, vendors, and site leadership. The ideal candidate thrives in a fast-paced, manufacturing-driven environment, is highly organized, and enjoys tackling complex tasks that contribute to an efficient and productive workplace

Responsibilities

• Provide direct administrative support to members of the Operations Team, including meeting coordination and travel arrangements


• Manage all types of daily communications to ensure professional, accurate and timely response and appropriate prioritization; direct information to the correct point of contact and correspond internally and externally


• Data Entry of job requisitions in Simple VMS for Staffing partners


• Maintain and organize digital and physical filing systems for operational documents, reports, and records


• Track and update records on company’s Corporate Social Responsibility (CSR) to ensure the site remains compliant


• Input and maintain data related to operations, logistics, inventory, and vendor records


• Assist with managing vendor relationships, purchase orders, invoice processing and expense reports


• Manage the set-up of access badges in the system, maintain Receptionist system ensuring all visitors are registered and acknowledge and follow site Safety/GMP requirements


• Coordinate or support engagement events for the site


• Support leadership with site audits


• Additional research & special projects as needed


• Follow corporate and site-specific Good Manufacturing Practices and report noncompliance when observed.


• Observe all company safety rules and assist in enforcement as appropriate.


• Other duties as assigned.

Schedule:             Monday - Friday 8:00AM - 4:30PM  (must be flexible to support business needs)

Compensation:    $23.00 - $25.00 

Status:                  Non-Exempt 

Benefits:

• 401(k) matching


• Dental insurance


• Health insurance


• Life insurance


• Paid time off


• Medical, Dental, Vision


• 401K with matching program


• STD, LTD


• Vacation and sick time

• 3+ years of experience in an administrative role, preferably within a manufacturing, logistics, or warehousing environment
• Proficient in MS Office (Word, Excel, Outlook and PowerPoint) as well as other web-based programs and video conferencing
• Must be able to adapt procedures, processes, and techniques to align with the business needs
• Excellent organizational, problem-solving, and follow-up skills, and the ability to effectively handle multiple priorities while working under minimum supervision
• Professional demeanor and sound decision-making to communicate professionally and maintain a high degree of confidentiality
• Collaborative team player with proactive approach; ability to take initiative
• Effective interpersonal and listening skills, telephone etiquette, superior oral and written communication skills, proofreading skills and attention to detail
• Attention to detail and a proactive approach to problem-solving
• Bachelor's degree in business or related field preferred or equivalent experience
• Working knowledge of Concur
• Bilingual -English/Spanish (A must)