Travel and Expense Administrator Job Listing at Kamehameha Schools in Honolulu, Hawaii (Job ID JR-06772)

Description

Job Posting Title

Travel and Expense Administrator

Employee Type

Regular

Recruiting Start Date

03-12-2026

Job Exempt?

No

Recruiting End Date

Open Until Filled

Aloha mai!  Mahalo for your interest in Kamehameha Schools.  If you are looking for an opportunity to utilize your skills and talents and grow in your profession, while serving and strengthening our Native Hawaiian community, we would love to have you join our ʻohana!

Job Summary

Provide support to the organization's Travel & Expense (T&E) program and corporate Purchasing Card (P‑Card) program. Manage daily requests, audit workflows, compliance monitoring, and end‑user support. Ensure accurate reconciliation, timely issue resolution, and adherence to internal policies and controls.

Essential Responsibilities

P‑Card Program Administration

• Serve as the primary corporate P‑Card Program Administrator, managing cardholder setup, profile maintenance, and program compliance.

• Monitor the timely and accurate reconciliation of all P‑Card transactions.

• Conduct ongoing audits to identify unsubmitted expenses, missing receipts, policy violations, and potential misuse or fraud.

• Review and process cardholder requests, including new card applications, account changes, and escalations.

• Investigate and resolve discrepancies involving cardholders, vendors, and the card provider, ensuring timely resolution and proper documentation.

Travel Program Administration

• Support relationships with travel vendors and coordinate resolution of service or operational issues.

• Provide guidance and operational support to organizational travel coordinators, including policy interpretation and workflow assistance.

• Monitor employee travel for policy compliance and escalate exceptions or concerns as appropriate.

Administrative Duties

• Monitor and respond to inquiries in T&E and Accounts Payable email inboxes, ensuring timely and accurate customer service.

• Provide general administrative and operational support to the T&E and Accounts Payable departments.

Position Requirements

Minimum Qualifications - An equivalent combination of education and experience may be considered for the requirements listed.

• Associate's Degree in Business, Accounting, Finance, or a related field.

• Minimum of 4 years of relevant work experience.

• Strong organizational, time‑management, and prioritization skills.

• General accounting knowledge.

• Strong attention to detail and accuracy.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office applications.

Preferred Qualifications

• Experience working in high‑volume transactional environments, particularly administrative or financial.

• Experience as a P‑Card Administrator.

• Experience with automated accounting, expense management, and auditing systems (Oracle Fusion, Concur, AppZen).

• Experience as a Travel Coordinator or similar role.

Physical Requirements

• Frequently sit, perform desk-based computer tasks and grasp light or fine manipulation, talk or hear.

• Occasionally stand and/or walk, write by hand, and lift and/or carry, push and/or pull objects that weigh up to 10 pounds.

• Rarely twist, bend, stoop, squat, kneel, crawl, climb, reach or work above shoulder, or grasp forcefully.

Working Conditions

• This position may involve traveling to various locations, including neighbor islands to conduct business.

• Work is conducted in an office/school environment and may require work to be conducted in non-standard workplaces.

• Work is typically conducted Monday through Friday at normal business hours but evening and weekend hours may be required to meet goals and objectives.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all the responsibilities, duties and skills required. The incumbent may be expected to perform other duties as assigned.

For Internal Use Only: #LI-CAR

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities.  Please contact us at hr@ksbe.edu or 808-534-8040 if you require a reasonable accommodation to apply for a job or to perform your job.  Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

KS does not accept unauthorized solicitations of candidate referrals from third-party vendors (i.e. Staffing Agencies, Executive Recruitment Firms).  Any third-party vendor who has interest in supporting KS's recruiting efforts must be authorized by Human Resources prior to the vendor's candidate applying with KS.  

Work Year

12

Pay Range

26.40 - 35.42 Hourly

Compensation and Benefits

Based on the compensation range provided below, salaries are commensurate with job-related experience, skills and competencies, education, internal equity, length of work year, and other organizational needs.

At Kamehameha Schools (KS), we recognize that compensation is just one facet of a fulfilling employment experience. Our commitment lies in fostering a positive work environment and equipping employees with the necessary resources to excel every day. Our Total Rewards Program embodies KS's dedication to the physical, mental, and financial well-being of our employee ʻohana. Explore our comprehensive Benefits Summary for more information.

Primary Location

Kawaiahao Plaza

City, State

Honolulu, Hawaii

Additional Locations

 Apply on company website