Administrative Assistant Job Listing at Kelly Services in Blue Ash, OH (Job ID US3569163_BH9852123)

Description

Administrative Assistant – Blue Ash, OH

KellyBPO, a managed solution provider and business unit of Kelly Services, Inc., is seeking an Administrative Assistant for a long-term position with one of our Global Clients based in Blue Ash, OH.

This is a full-time position with competitive compensation and a comprehensive benefits package including medical, dental, 401k, and paid time off.

Title: Administrative Assistant
Location: Administrative Assistant (45242)
Pay: open; plus benefits and PTO
Hours: M-F 9am-5pm.
Duration: long term

Job Description: This job will provide key administrative support for the Nonclinical Research Facility and execute administrative policies by performing the following duties.  

Responsibilities: In accordance with all applicable federal, state and local laws/regulations and Corporate company, procedures and guidelines, this position will:

Provide administrative support for the Senior Director of Preclinical Research, including:

• Calendar management
• Travel arrangements
• Expense reports
• Other duties as assigned

Office Site Management:

• Perform office manager role for Cincinnati Preclinical Nonclinical Laboratory Research Facility.
• Manage all office support equipment and ensure supplies are adequately stocked.
• Updates and maintains site organizational charts, email distribution lists and contact lists.

Meeting Management:

• Arrange Core Team meetings: prepare agendas, take minutes of meetings, and post meeting follow-up on action items.

Budget Management:

• Maintain updated budgets for departments and projects assigned.
• Manage all procurement processes through the system.
• Create and process purchase requisitions, resolve mismatches on POs, create and manage invoices, or ensure payment resolution.
• Ensure accurate project coding on purchase orders/charges. Work with finance to resolve billing accounts as needed.

Onboarding/Off boarding Personnel Management:

• Work to onboard both company and contracted personnel with HR.
• Order laptops, obtain space assignments, etc.
• Data Records support
• Manage all Preclinical Nonclinical Labs related sharable data on group SharePoint site.
• Acts as Site Records Coordinator for Administration and Human Resources Department and performs records retention as scheduled.
• Report editing final cleanup
• Coordinates, prepares and edits reports and presentations.

Experience and Education:

• Minimum of an associate's degree is required; bachelor's degree is preferred.
• Minimum of 4 5 years of administrative experience is required supporting teams/supporting Sr. executives preferred

Required Knowledge, Skills, Abilities, Certifications/Licenses and Affiliations:

• Advanced proficiency of Microsoft Word, Excel, PowerPoint, Outlook, Teams, SharePoint and Concur required.
• Ability to multi-task and maintain high work quality and accurate documentation of office work and related activities.
• Ability to understand and create graphs, flowcharts, spreadsheets and data tables, and the ability to decide how data can be represented effectively.
• Organizes files, assembles relevant data, and compiles statistics or information as directed for use by others.
• Ability to communicate effectively, orally and in writing with executive-level business partners both internally and externally.
• Effective time management skills with ability to be flexible in changing daily workload priorities as directed.
• Handles confidential matters requiring discretion and judgment.
• Organization skills and attention to detail are a must.
• In-person on-site 5-days per week.

Apply now for immediate consideration!
Please do not contact your local Kelly branch office as it is not filling this position. #p1

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Why Kelly® Engineering/Technology – Project Services?

Looking to work with leading project management organizations at top companies around the world? That's where we come in. At Kelly Engineering and Kelly Technology, our Project Services Teams create expert talent solutions to solve the world's most critical challenges. We connect you with opportunities to work on intriguing, innovative, and high-visibility projects—all with a schedule that works for you. Do you prefer the variety and flexibility of short-term projects? Or are looking for a long-term opportunity? Either way, our connections and expertise will help you take your career exactly where you want to go. That's just good planning.

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

 Apply on company website