Description
Document Control/ Data Entry
Job description:
Provides administrative or clerical support and administers general office activities. Such activities are clerical in nature and may include pulling together data, preparing reports, handling requests for information, receiving visitors, preparing travel schedules, arranging calls and scheduling meetings. Works within guidelines under general supervision.
Responsibilities / Duties
-Provides professional administrative support to a group of employees under direction from leaders and colleagues.
-Provides documentation control support.
-Assists with meeting logistics of booking conference rooms, ordering food/drinks, visitor requests and escorting visitors/guests. Assists with providing appropriate meeting supplies.*
-Receives, screens and directs incoming calls, visitors, and mail. Prepares reports in alignment with procedures and guidelines. Demonstrates good listening skills and ability to follow directions.
-Demonstrates good problem-solving skills. Shows initiative and takes action. Can be trusted to complete assigned tasks.
-Acts as office equipment focal point and/or has the ability to troubleshoot. Utilizes training resources to obtain knowledge and build skills. Proactively initiates conversation with senior-level admins and offers to help before being asked.
-Research travel options including flight, hotel and rental cars. May arrange less-complicated travel. Runs errands for the group when needed.
-Schedules meetings for team members and moves meetings per leader direction.
-Uses business software applications and stays up to date on changing technology (e.g., Microsoft Office applications).
-Collects and scans receipts. Completes expense reports for self and for review by submitter. Maintains inventory and orders office supplies. Manages own expense reports for such purchases.
-Learn and understand the plant's safety behaviors and intervene when seeing unsafe behaviors.
-Completes assigned tasks as defined from start to finish in the timeline given by others. Ask clarifying questions as needed. Demonstrates speed and flexibility as required in responding to work changes. Understands the importance of high quality results and seeks to archive them. Maintains a level of productivity and quality in own work. Identifies way to improve efficiency of assigned tasks. Anticipates activities.
-Voluntarily communicates needs and suggestions clearly and effectively to other employees. Listens carefully and attentively to others. Works to build effective relationships. Keeps others informed of the status of assigned work. Teamwork-oriented with desire for continuous learning.
-Is eager to learn and follow direction. Starts to demonstrate independent thinking while understanding the goals of the team and their role within the team. Demonstrates a commitment to safety and the plant's core values. Makes good decisions on assigned tasks. Focuses on own development. Treats everyone with respect.
-Demonstrates basic knowledge and application of the plant's software/IT tools. Less day-to-day coaching in the tools and systems used in this job role. Identifies the appropriate software/tool to use to complete tasks. Stays current on information technologies. Troubleshoots standard office equipment problems and applies necessary steps for resolution. Understands and utilizes integration of different business/functional systems.
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
Why Kelly® Engineering?
Your engineering skills are in demand, but how do you find the right fit? Easy. At Kelly Engineering, our team creates expert talent solutions to solve the world's most critical challenges. We connect you with leading organizations where you can collaborate on innovative projects, work with cutting-edge technologies and accelerate your growth. Whether you prefer the variety and flexibility of short-term projects or are looking for a long-term opportunity, we're here to guide you to the next step in your engineering career.About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
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