Executive Aide Job Listing at Kelly Services in Cleveland, OH (Job ID US3548826_BH9770880)

Description

Executive Aide
Cleveland, OH
Pay Rate: $29.28/hour
Temporary to Potential Full Time

Overview
Kelly Services is proud to collaborate with a prestigious higher education institution to recruit an Executive Aide. This key role entails providing expert administrative support and partnership to the senior leadership in the Office of the Provost. The Executive Aide will have a significant impact on the university's mission by focusing on financial operations, academic priorities, accreditation processes, faculty advancement, and a variety of administrative initiatives. Additionally, the Executive Aide will support the operations of the Office of the Provost and provide occasional assistance to the Office of the President.

Essential Functions

• Promote effective office functioning.
• Plan and coordinate scheduling.
• Respond to scheduling requests and information inquiries.
• Develop and send correspondence related to financial, administrative, and operational activities.
• Assist with the management of special projects, accreditation information, and document requests.
• Provide back-up support to the President's Office as needed.
• Facilitate communications on administrative and financial activities.
• Maintain records of internal funding approvals.
• Coordinate meetings for budget reviews, forecasts, and faculty salary recommendations.
• Assist with preparation and dissemination of agendas and materials.
• Assist with budget preparation and monthly financial reconciliations.
• Finalize and submit budgets.
• Monitor accounts and manage financial transactions.
• Consult with internal experts on non-routine requests.
• Arrange and support committee, project, and task force meetings.
• Maintain records and handle communications for the University Budget Committee.
• Coordinate with participants and manage meeting schedules.
• Process and maintain records of sensitive information.
• Support HR-related processes as needed.
• Identify opportunities for operational improvements.
• Continuous coordination with Senior Vice President, Deputy Provost, and Provost's Office staff.
• Frequent interaction with executive aides and representatives for scheduling and work coordination.
• Regular contact with financial planning and administrative teams.
• Occasional interaction with vendors, industry resources, and external partners.
• Regular interaction with students visiting the office.

Qualifications and Experience:

• Minimum of 6 years of related administrative experience required.
• High school education required.
• Strong organizational abilities.
• Skill in prioritizing tasks and managing multiple demands.
• Attention to detail.
• Professionalism, discretion, and confidentiality.
• Team collaboration.
• Financial process and system knowledge.
• Willingness to learn higher education accreditation standards.
• Effective written and verbal communication.
• Proficiency in Excel, Word, PowerPoint, and Google Suite; PeopleSoft experience preferred.
• Familiarity with shared drives and information security practices.
• Sound judgment and problem-solving skills.
• Continuous improvement mindset.
• Positive interactions within the workplace.
• Compliance with attendance requirements.
• Ability to navigate through quickly changing priorities

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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