Executive Assistant Job Listing at Kelly Services in San Bernardino, CA (Job ID US3547647_BH9767018)

Description

Your next good thing is right here. At Kelly® Professional & Industrial, we're all about helping you discover what's next in your career. And we just so happen to be seeking an Executive Assistant for a temp to hire opportunity for our Customer in San Bernardino. If this sounds like the right fit for you, read on and apply!

DETAILS:

• Monday – Friday
• 8AM – 5 PM with an hour lunch
• Reporting directly to the CEO

 

Job Title: Executive Assistant

Position Summary:
Under the direction of the Chief Executive Officer (CEO), the Executive Assistant provides high-level executive and clerical support to the CEO, Executive Staff, and Board of Directors. This role encompasses schedule management, full-cycle meeting support, file maintenance, travel coordination, contract management, and special projects. The incumbent will handle highly confidential information and engage regularly with senior executives, board members, and guests. This position may require occasional evening and weekend work to support executive and board activities. The ideal candidate is professional, highly organized, courteous, and exercises excellent judgment at all times.

Essential Duties and Responsibilities:

1. Manage the CEO's schedule, including planning and preparing meetings, conferences, teleconferences, travel, and associated documents.

2. Coordinate and confirm travel arrangements for the CEO, Executive Staff, and Board members, including flights, accommodations, and itineraries.

3. Provide full-cycle meeting support for the Board of Directors and subcommittees, including preparing agendas, supporting documents, meeting packets, and accurate transcription of minutes.

4. Assist in agency fundraising projects and events, including research, coordination, data compilation, and communication.

5. Work occasional weekends and travel within the state for meetings as required.

6. Develop and maintain organized filing systems for administrative correspondence, personnel files, and other records.

7. Manage office supplies, subscriptions, technical accounts, and facility-related communications.

8. Screen and respond to phone calls, requests, and inquiries on behalf of the CEO, demonstrating knowledge of agency programs and policies.

9. Prepare contract briefs and revisions to summarize contractual requirements and budgets.

10. Format and produce complex documents from drafts, notes, or voice transcriptions.

11. Review, analyze, log, and prioritize incoming memos, submissions, and distributions.

12. Draft correspondence, reports, and technical materials independently as needed.

13. Create and maintain reports and databases.

14. Provide administrative support to key leadership team members as required.

15. Maintain the highest levels of confidentiality, integrity, and professionalism.

16. Supervise clerical staff and provide administrative support as assigned.

17. Offer vacation and temporary relief as needed.

18. Perform other duties as assigned.

Knowledge, Skills, and Abilities:

1. Excellent written and verbal communication skills, with the ability to develop effective working relationships.

2. Strong organizational skills with the ability to manage multiple tasks, meet deadlines, and adapt to shifting priorities.

3. Self-motivated with the ability to work independently and exercise sound judgment.

4. Ability to maintain confidentiality and demonstrate discretion in handling sensitive information.

5. Strong interpersonal skills to interact with board members, agency staff, external stakeholders, and the public.

6. Ability to research, analyze, and interpret statistical and financial data.

7. Competency in planning, coordinating, and implementing actions to support executive decisions.

8. Ability to read, analyze, and interpret business publications, professional journals, technical procedures, and governmental regulations.

9. Knowledge of office procedures, filing systems, and professional correspondence.

10. Strong presentation skills and ability to respond to questions from diverse audiences.

11. Ability to represent the agency professionally in all interactions.

12. Understanding of diversity, nonprofit organizations, and government contract administration.

13. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with Adobe Creative Suite, WordPress, HTML, Photoshop, and/or Canva.

14. Ability to operate an agency or personal vehicle safely for official business purposes.

15. Commitment to the mission of ending poverty in San Bernardino County.

Minimum Education and Experience:

1. Associate degree in public relations, communications, business administration, or a related field required; Bachelor's degree preferred.

2. At least three (3) years of recent paid experience supporting high-level executive administration, including project management, correspondence drafting, and meeting preparation.

Physical and Environmental Requirements:

• Intermittent sitting, standing, walking, twisting, and bending.

• Simple grasping, hand manipulation, and reaching above and below shoulder level.

• Vision requirements include close vision, distance vision, color vision, peripheral vision, depth perception, and focus adjustment.

• Ability to lift up to 25 pounds.

• Indoor work in a temperature-controlled environment with occasional exposure to outdoor conditions.

• Low to moderate noise levels in the work environment.

This position plays a critical role in supporting the executive leadership of the agency and requires a high level of professionalism, discretion, and dedication.

 

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Get a complete career fit with Kelly®.

You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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