Executive Assistant Job Listing at Kelly Services in San Mateo, CA (Job ID 10136962)

Description

Job Title: Executive Assistant (Assistant to Director)
Location:  San Mateo, CA
Thiis is a direct hire position paying up to 95K per year plus bonus.

About the Role:
We are seeking an organized, proactive, and professional Assistant to the Director. This role provides strategic administrative and business development support at the executive level. The ideal candidate is highly self-motivated, works independently, and demonstrates strong analytical and communication skills. Experience in B2B sales, marketing, or business operations is highly valued.
Key Responsibilities:
Secretarial Support

• Secure meetings independently; prepare meeting briefs referencing public information and past reports
• Support meeting logistics and coordinate follow-up actions
• Draft internal meeting minutes and client meeting reports
• Plan and execute Director's travel and accommodation arrangements (US travel familiarity preferred)
• Coordinate Director's calendar, meetings, and travel
• Handle administrative tasks and claims processing as required

Office Administration

• Maintain a presentable office environment for guests
• Monitor office assets, maintenance schedules, and supplies
• Liaise with internal/external stakeholders on office and HR matters (e.g., facilities, insurance)
• Process finance and operations transactions; analyze records and recommend cost-saving measures
• Prepare/review office budget for Director approval
• Project manage procurement and vendor relationships
• Support business continuity and knowledge management initiatives

Market Development, Lead Generation, Lead Nurturing

• Conduct online research on companies and industry topics
• Build and nurture relationships with stakeholders for intelligence gathering
• Identify and track new business leads and contacts
• Provide event support (administrative and data analysis)
• Develop understanding of target groups for engagement programs

Requirements:
Skills & Experience

• Excellent written and verbal communication skills in English
• Strong analytical and research capabilities
• Proficiency with sales enablement tools (e.g., Salesforce, LinkedIn)
• Confident and professional interaction with senior executives and their staff
• Advanced proficiency in MS Office (Word, Excel, Outlook)
• 3-5 years' administrative or executive support experience preferred (will consider less with strong growth potential)
• Familiarity with international business and knowledge of Singapore a plus

Attributes

• Highly organized, detail-oriented, and able to manage multiple priorities
• Self-starter who works independently with minimal supervision

Location & Travel

• Based in San Mateo office
• Work authorization in the US required

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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