Executive assistant Job Listing at Mastercard in O'Fallon, MO (Job ID R-263744)

Description

Our Purpose

Mastercard powers economies and empowers people in 200+ countries and territories worldwide. Together with our customers, we're helping build a sustainable economy where everyone can prosper. We support a wide range of digital payments choices, making transactions secure, simple, smart and accessible. Our technology and innovation, partnerships and networks combine to deliver a unique set of products and services that help people, businesses and governments realize their greatest potential.

Title and Summary

Executive Assistant Overview:
The Executive Assistant will support the senior leaders of the Data & Analytics organization. The incumbent will help to set the tone for the team, and so a high energy, creative, outgoing “people person” with strong trust is desired. The role includes performing general administrative duties such as telephone coverage, scheduling of meetings, travel arrangements, expense reporting, calendar management, copying, ordering supplies, and maintaining department records including the departmental budget and contract administration support.

Role:
• Responsible for all administrative and operational activities, which includes, but is not limited to scheduling complex in-person and virtual meetings and conference calls across time zones, global travel arrangements confirming visa and other travel requirements, project management support, expense reporting, departmental record keeping, and managing supplies
• Developing and/or preparing correspondence; reports, presentations or other key communication materials for the team; may research special topics as needed
• Manages internal and external inquiries by screening calls, answering questions, and redirecting to appropriate personnel
• Coordinates logistics for more complex meetings/activities, i.e., internal and external meetings including various business events and handling ad hoc projects where assigned.
• Uses discretion and care on a regular basis when working with sensitive/confidential data pertaining to the department or Mastercard
• Works as a team with other Executive Assistants in Mastercard to ensure alignment and operational coverage, serving as an administrative liaison with others inside and outside of the company
• Organize and oversee special projects, ensuring timely completion and attention to detail.
• Maintain department records and documents, ensuring accurate and up-to-date information.
• Implement organizational systems and process improvements to enhance overall efficiency.

All About You:
• Previous experience in office management and administration, particularly in supporting high-level executives.
• Impeccable attention to detail, with the ability to catch and resolve errors proactively.
• Demonstrated ability to work independently, making informed decisions and prioritizing tasks effectively.
• Strong communication and interpersonal skills to collaborate with colleagues and stakeholders at all levels.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Proficient in using office software and tools to streamline workflow.
• A motivated and detail-oriented professional looking to contribute to the Mastercard mission and support the team objectives,
• A team-player who thrives in a fast-paced environment and can demonstrate the ability to manage several tasks simultaneously while maintaining high attention to detail.
• A critical thinker willing to explore and develop process improvements to streamline team operations, organization, and increase bandwidth and efficiency. Mastercard is a merit-based, inclusive, equal opportunity employer that considers applicants without regard to gender, gender identity, sexual orientation, race, ethnicity, disabled or veteran status, or any other characteristic protected by law. We hire the most qualified candidate for the role. In the US or Canada, if you require accommodations or assistance to complete the online application process or during the recruitment process, please contact reasonable_accommodation@mastercard.com and identify the type of accommodation or assistance you are requesting. Do not include any medical or health information in this email. The Reasonable Accommodations team will respond to your email promptly.

Corporate Security Responsibility

All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:

• Abide by Mastercard's security policies and practices;

• Ensure the confidentiality and integrity of the information being accessed;

• Report any suspected information security violation or breach, and

• Complete all periodic mandatory security trainings in accordance with Mastercard's guidelines.

In line with Mastercard's total compensation philosophy and assuming that the job will be performed in the US, the successful candidate will be offered a competitive base salary and may be eligible for an annual bonus or commissions depending on the role. The base salary offered may vary depending on multiple factors, including but not limited to location, job-related knowledge, skills, and experience. Mastercard benefits for full time (and certain part time) employees generally include: insurance (including medical, prescription drug, dental, vision, disability, life insurance); flexible spending account and health savings account; paid leaves (including 16 weeks of new parent leave and up to 20 days of bereavement leave); 80 hours of Paid Sick and Safe Time, 25 days of vacation time and 5 personal days, pro-rated based on date of hire; 10 annual paid U.S. observed holidays; 401k with a best-in-class company match; deferred compensation for eligible roles; fitness reimbursement or on-site fitness facilities; eligibility for tuition reimbursement; and many more.

Pay Ranges

O'Fallon, Missouri: $60,000 - $93,000 USD

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