Administrative Coordinator Job Listing at MedStar Health in Washington, DC (Job ID 163344)

Description

About the Job

Summary of Position:

Join the Perioperative Services team at MedStar Georgetown University Hospital as an Administrative Coordinator and play a key role in supporting the operational and personnel functions of a dynamic clinical department.

In this highly visible role, you will partner closely with department leadership to help ensure the smooth day-to-day operations of Perioperative Services through administrative, payroll, onboarding, and office coordination support.

• Provide comprehensive administrative support including scheduling meetings and interviews, preparing reports and correspondence, maintaining department files, coordinating communications, and supporting clinical and operational leaders
• Manage payroll and timekeeping processes including payroll reconciliation, timecard corrections, special pay requests, payroll record maintenance, and responding to payroll-related inquiries
• Coordinate onboarding and personnel support activities for new hires, transfers, and travelers while maintaining employee records, educational databases, compliance tracking, and staff communications
• Track traveler and agency staffing utilization including invoice reconciliation, spreadsheet maintenance, reporting, and departmental documentation management
• Oversee daily office operations including supply ordering, office equipment maintenance, purchase orders, telecommunications and facilities requests, and general departmental coordination

• Associate's degree 
•  3+ years of comparable administrative experience; previous healthcare or administrative assistant experience is preferred.
• Strong organizational, multitasking, communication, and customer service skills with proficiency in Microsoft Office, spreadsheet/database management, and the ability to work effectively in a fast-paced professional environment

Knowledge Skills and Abilities

• Proficient in MS Word
• Knowledge of file maintenance and an understanding of database management and spreadsheet applications
• Effective oral and written communication skills
• Must possess basic mathematical skills
• Must have ability to plan organize and prioritize multiple tasks
• Ability to deal effectively and professionally with a variety of persons