Administrative Supervisor – New York, NY Job Listing at MISA in New York, NY (Job ID 23)

Description

DESCRIPTION:
Marubeni-Itochu Steel America (MISA) is part of a global team trading in a wide range of steel products. The MISA team is currently seeking a Administrative Supervisor in our Headquarters office.

This position will provide support by performing administrative and clerical tasks.ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Perform a full range of clerical and administrative support functions.
• Coordinate and maintain CEO and executive team members calendars and keep supervisor informed of appointments.
• Establish and respond to changing deadlines and priorities. Accept and/or decline invitations to meetings on behalf of CEO and executive team members'.
• Handle all meeting room logistics for executive meetings. Secure materials and documents for meetings in advance of meetings.
• Coordinate CEO and executive members' travel arrangements. Arrange schedule of visits and transportation; notify organizations and officials to be visited.
• Prepare and process CEO's expense reimbursement reports.
• Greet and direct CEO's guests, screen calls, answer questions and handle routines matters. On occasion, arrange luncheon for executives' meetings, office functions, appointments and entertaining events at the request of CEO and/or executives.
• Create and maintain documents and records; prepare meeting and conference materials. Establish and maintain a good filing system.
• Translate Japanese documents into English and vice versa when requested. Provide support for Executive meetings by editing, copying, assembling and distributing meeting materials.
• Receive, sort and prioritize all CEO's correspondence and reply to mail not requiring CEO's attention or at the request of CEO.
• Handle confidential and/or sensitive information, while maintaining confidentiality at all time.
• Prepare high quality PowerPoint presentations for Executive meetings, reports to shareholders, etc.
• Assist the Corporate Planning Department in preparing and summarizing financial information using Excel, Word, and PowerPoint.
• Create high level presentation of financial information, trend analysis, etc. Prepare monthly summary reports for reporting to shareholders.
• Perform market research on various industries and countries, as directed. Create market trend analysis presentation using data from multiple sources, being able to review content and accuracy of data and then summarize in well developed reports.
• Support the compilation of reports and application procedures with the administration teams of Japanese shareholders for the Corporate Planning Department.
• Discreet and organized assistance with personal tasks for expatriate executives.
• Other duties as assigned.KNOWLEDGE AND SKILLS:
Administrative background and proficient in Microsoft Office products – Word, Excel and PowerPoint. Bilingual – English and Japanese (Fluent with speaking, interpretation, understanding, reading and writing in both languages). Proficient in managing tasks and collaborating across global time zones to ensure seamless operations. Basic practical experience in accounting processes. Exceptional communication and interpersonal skills, particularly in working with expatriates. Ability to work well with various departments. Demonstrate cultural sensitivity and appropriate business conduct at all time. Flexibility to adjust to changing priorities and handle multiple diverse projects under time constraints.EDUCATION AND WORK EXPERIENCE:
Bachelor's degree and 5 years relevant experiencePHYSICAL DEMANDS:
• No physical exertion required
• Required to sit for long periods of timeWORK ENVIRONMENT:
• Usual office working conditionsCOMPENSATION AND OTHER BENEFITS:
$65,000 - $75,000 annualized base salary (determined by experience and work location)
Nonexempt roles are required to receive time-and-one-half overtime for time worked in excess of 40 hours in a calendar week. Any time worked between 35 hours and less than 40 hours in a work week will be compensated at straight time (the current hourly rate) unless otherwise required by applicable law.

All positions qualify for our Incentive Compensation Plan.

We're committed to providing benefits that prioritize your well-being, growth, and success making the journey with us truly rewarding. At MISA we offer generous Paid Time Off, company paid holidays, supplier discounts, Commuter Expense Reimbursement Plan (for applicable locations) reimbursement for travel expenses that follow our Travel Expense Reimbursement Policy (including transportation, lodging, meals and incidental expenses and miscellaneous business expenses), tuition reimbursement, annual training credit to invest in our employees' continuous growth and success, work-life balance with a standard 35-hour week, a hybrid work style, 401(K) that includes a company match, and an EAP program designed to support and provide you with the tools in various aspects of life. Benefits offered to Full-Time employees and their dependents include Medical Plan coverage options provided by United Healthcare, Vision coverage provided by United Healthcare and Dental coverage provided by Delta Dental. Company paid benefits provided by Reliance Matrix include Life Insurance, Supplemental Life Insurance, Accidental Death and Dismemberment (AD&D), Short Term Disability and Long-Term Disability. We also offer a Healthcare and Dependent Care Flexible Saving Account and Health Savings Account provided by United Healthcare.

At MISA we are committed to providing equal employment opportunities for all qualified individuals, regardless of race, color, religion, creed, national origin, ancestry, sex, age, marital status, veteran status, disability, citizenship status, sexual orientation, gender identity or expression, genetic information, or any other characteristic protected by applicable law.