Description
FIRST POSTING TO ENROLLED ONEIDA TRIBAL MEMBERS ONLY
Salary is Negotiable
After successful completion of the probationary period, employee will receive off probation wage increase.
Summary:
Perform and/or oversees a variety of associated administrative, fiscal, personnel support, and planning activities, some of which require advanced or specialized knowledge and skills, such as budget administration and control, equipment, facilities, and inventory management, specialized record keeping and database management, and/or specified information-gathering projects and tasks. Coordinate and facilitate meetings, program functions, and/or special events, as appropriate.
Responsibilities:
* Answer incoming telephone calls; determine purpose of calls, and forward calls to appropriate personnel or department, ensuring professional telephone etiquette.
* Screen incoming calls and correspondence; exercise judgment and respond accordingly; receive sort, log, and route mail.
* Record and deliver messages or transfers calls to voice mail when appropriate.
* Welcome visitor and determine nature of business, and announce visitors to appropriate personnel, maintaining professional and courteous demeanor.
* Arrange travel, prepare and submit travel-related documents, and maintain travel information as necessary.
* Prepares correspondence, reports, minutes, agendas, memos, forms, directories, resolutions, ordinances, and other documents and communications from drafts, recordings, or verbal instruction as requested.
* Edit and review all correspondence and documents for correct grammar, punctuation, and spelling.
* Assist DPW Administrative staff, including, but not limited to, Facilities Office Manager and the Facilities Managers.
* Become knowledgeable of each DPW Department and their responsibilities.
* Create and develop effective presentations as requested.
* Schedule of department events and activities; manage departmental or manager's calendar.
* Attend meetings and take minutes.
* Conduct research to resolve operational questions or issues; make recommendations to enhance the efficiency of administrative operations.
* Establish and maintain an effective filing and retrieval system
* Maintain and operates office machines, equipment, and computers. Perform or coordinate general maintenance and repair
* Photocopy, collate, distribute, and file documents.
* Transmit outgoing faxes, and retrieve, log, and distribute incoming faxes.
* Maintain inventory of office supplies.
* Contribute to a team effort and accomplish related results as required
* Above duties and responsibilities are not all inclusive but rather a general representation of the duties and responsibilities associated with this position. The duties and responsibilities will be subject to change based on organizational needs and/or deemed necessary by the supervisor.
Skills:
Essential:
* Business English, proper spelling, grammar, punctuation, and basic math
* Operate various word-processing, spreadsheets, and database software programs in a Windows environment
* Ability to carry out instructions furnished in verbal or written format
* Ability to communicate effectively in the English language, both verbally and in writing
* Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with vendors and co-workers at all levels
* Ability to handle multiple tasks and meet deadlines
* Ability to write clear and concise reports, memoranda, directives, and letters
* Ability to work independently with minimal supervision
* Ability to represent the organization in a professional manner, building respect and confidence
* Knowledge of records management and basic accounting procedures including budgeting
* Ability to demonstrate excellence in everything, and continually seek improvement in results
Education Requirement - Or A Closely Related Field:
Education with Equivalent Qualifications:
Nonessential:
* Associates Degree in Administrative Assistance
Credentials:
Essential:
* Driver's License Personal & Tribal Vehicle
Working conditions:
Essential:
* Walk frequently
* Sit frequently
* Stand occasionally
* Bend/stoop occasionally
* Kneel occasionally
* Crouch Occasionally
* Crawl occasionally
* Lift 25 pounds occasionally
* Move up to 25 pounds occasionally
* Office setting
* Moderate noise level
* Must be an enrolled member of the Oneida Nation
Experience:
Essential:
* Administrative work
Other information:
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT - The Oneida Nation does not discriminate based on race, color, national origin, sex, religion, age or disability status in employment or the provision of services. However, individuals of Indian ancestry and Veterans will be given preference by law in employment.
Continuation of this position is contingent upon funding allocations.
Must maintain strict security, confidentiality, and quality to meet professional standards of the department.
Must adhere to all Oneida Nation Personnel Policies and Procedures, Oneida Nation Standard Operating Procedures, and Area and Program Strategic Plans and Policies.
Must pass a background check to meet Employment Eligibility Requirements. If applicable, must pass a background check to meet Oneida Nation/State Compact and/or Oneida Nation Gaming Ordinance, and may be required to obtain a temporary license and/or Gaming license as a condition of employment.
Must be willing and able to obtain additional related education and training.
Must pass a pre-employment drug screen and adhere to the Nation Drug and Alcohol-Free Workplace Policy.
A Tuberculosis (TB) Screening and/or a 2 step TB Skin Test is required within thirty (30) days of employment.
Must provide a copy of diploma/degree, license, or certification upon employment.
Apply on company website
Find Connections via Linkedin
