Description
POSTING TO ENROLLED ONEIDA TRIBAL MEMBERS ONLY
Salary is Negotiable
After successful completion of the probationary period, employee will receive off probation wage increase.
Summary:
Perform a variety of administrative duties, which require a range of skills and knowledge of organizational policies and procedures. Assist and direct visitors and inquiries. Receive payments for income base rent, general rentals, elder rental and mortgage payments. Balance and close out end of day daily reports.
Responsibilities:
* Screen incoming telephone calls and correspondence; exercise judgement and responds accordingly; receives, sorts, logs, and routes mail
* Screen correspondence, exercise judgment and respond accordingly; process incoming/outgoing mail.
* Welcome visitor and determine nature of business, and announce visitors to appropriate personnel, maintaining professional and courteous demeanor.
* Working cooperatively and ensuring excellent customer service with all internal and external customers
* Conduct research to resolve operational questions or issues.
* Transmit and retrieve outgoing fax, log, and distribute to appropriate personnel.
* Complete daily reconciliation and deposit.
* Receive and enter monthly rental payments into HDS system.
* Enter monthly payroll deduction payments into HDS system.
* Enter work orders into HDS system.
* Attend meetings and trainings as required.
* Implement and maintain an effective filing and retrieval system of all Comprehensive Housing records and documentation; establish new files and record all incoming documentation on computer filing system accurately and in a timely manner.
* Maintain a system for checking in/out records to appropriate personnel, retrieve files for staff as requested.
* Maintain a tracking system for file records and documents, which may include the use and maintenance of a file room database.
* Purge and remove outdated files according to Oneida Nation and HUD policies, procedures and regulations.
* Prepare and scan information and records into the applicable data system.
* Assist with research on projects as needed.
* Maintain and operate scanner, office machines, equipment and computers, Perform or coordinate general maintenance and repairs
Skills:
Essential:
* Ability to learn operating various word-processing, spreadsheets, and database software programs in a Windows environment
* Obtain additional education and training
* Business English, proper spelling, grammar, punctuation, and basic math
* Adhere to strict confidentiality
* Ability to communicate effectively both verbally and in writing and to be persuasive and tactful in controversial situations
* Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and co-workers at all levels
* Continually seek improvement in results
* Ability to handle multiple tasks and meet deadlines
* Ability to represent the organization in a professional manner, building respect and confidence
* Knowledge of records management and basic accounting procedures including budgeting
Education Requirement - Or A Closely Related Field:
Education with Equivalent Qualifications:
Essential:
* General Ed, High School Equivalency Diploma, HS Diploma
* A Combination of Experience and Education May Be Considered
Nonessential:
* Associates Degree
Credentials:
Essential:
* A valid driver's license or occupational driver's license, reliable transportation and insurance is required. Must obtain a Wisconsin driver's license or occupational driver's license within thirty (30) days of employment if applicant has an out-of-state driver's license. Must be authorized as eligible to operate a Personal and Tribal vehicle under the Oneida Nation's Vehicle Driver Certification and Fleet Management Law prior to actual start date. Must maintain driver's eligibility as a condition of employment
Nonessential:
* Driver Safety Training
Working conditions:
Essential:
* Sit frequently
* Walk frequently
* Talk frequently
* Stand occasionally
* Bend/stoop occasionally
* Kneel occasionally
* Crouch Occasionally
* Crawl occasionally
* Lift 11-24 pounds continuously
* Move 11-24 pounds occasionally
* Office setting
* Moderate noise level
Experience:
Essential:
* Administrative work
Nonessential:
* Administrative office work
Other information:
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT - The Oneida Nation does not discriminate based on race, color, national origin, sex, religion, age or disability status in employment or the provision of services. However, individuals of Indian ancestry and Veterans will be given preference by law in employment.
Continuation of this position is contingent upon funding allocations.
Must maintain strict security, confidentiality, and quality to meet professional standards of the department.
Must adhere to all Oneida Nation Personnel Policies and Procedures, Oneida Nation Standard Operating Procedures, and Area and Program Strategic Plans and Policies.
Must pass a background check to meet Employment Eligibility Requirements. If applicable, must pass a background check to meet Oneida Nation/State Compact and/or Oneida Nation Gaming Ordinance, and may be required to obtain a temporary license and/or Gaming license as a condition of employment.
Must be willing and able to obtain additional related education and training.
Must pass a pre-employment drug screen and adhere to the Nation Drug and Alcohol-Free Workplace Policy.
A Tuberculosis (TB) Screening and/or a 2 step TB Skin Test is required within thirty (30) days of employment.
Must provide a copy of diploma/degree, license, or certification upon employment.
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