Description
Open To All Applicants
Salary is Negotiable
After successful completion of the probationary period, employee will receive off probation wage increase.
Summary:
This position will promptly and efficiently retrieve process, distribute, maintain, collect, and store patient medical records; sort and forward to appropriate recipients, both internal and external; organize and evaluate medical records for completeness and accuracy.
Responsibilities:
* Retrieve and forward patient medical records information to internal staff and physicians.
* Organize and analyze medical records for completeness and accuracy.
* Assemble all medical records according to the chart order set by the guidelines for all electronic medical record.
* Obtain, create, and maintain patient charts, histories, and related records and files; maintain manual and automated patient recordkeeping system.
* Check for misfiles and out-guides which; indicate that a medical record has not been returned and trace missing files.
* Ensure that all clinical administrative procedures, records and documentation are in compliance with relevant regulations, accrediting agencies and behavioral health records' standards HFS 75 & DHS 35 standards; compile and prepare operational and activity reports, in compliance with procedural requirements.
* Compile and prepare operational and audit reports to ensure providers are remaining in compliance with regulations.
* Pull charts for next day or emergent appointments.
* Follow the written facility policy and procedure for releasing of medical information to other organizations and/or to patients.
* Ensure all information released is to be complete, accurate, and done in a timely manner.
* Sort and file all correspondence pertinent medical information. Determine what needs to be filed or scanned.
* Retrieve dictation records and convert/import documents to appropriate electronic medical record and/or distribute to appropriate provider.
* Scan appropriate documents into the computer to assist in creating the patient's Electronic Medical Record.
* Ensure medical records vault is locked at the end of the day.
* Contributes to a team effort and accomplishes related results as required
Skills:
Essential:
* Work independently and in a team environment
* Preparing and maintaining patient records
* Knowledge of applicable Oneida Nation, federal, state, county and local laws, regulations, and requirements
* Ability and willingness to provide strong customer service orientation
* Work remotely as needed according to the Telecommuting SOP
* Knowledge of medical terminology
* Skill in operating Microsoft Office suite word-processing, spreadsheets, databases, and software programs in a Windows environment
* Knowledge of regulations and laws governing the maintenance of official records
* Knowledge of effective practices for maintaining records management
* Ability to prepare and maintain reports for accuracy
* Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with co-workers at all levels.
* Must comply with Caregiver Law and Grant conditions criminal history checks as a condition of employment to include fingerprinting
* Ability to handle multiple tasks and meet deadlines
* Must complete Health Insurance Portability and Accountability Act (HIPAA) training within 30 days of employment
* Knowledge of modern office practices, procedures, and equipment.
* Ability to understand and follow oral and written instruction
* Ability to communicate effectively both verbally and in writing.
* Skill in operating computers, faxing, scanning, and copy machines
Education Requirement - Or A Closely Related Field:
Education with Equivalent Qualifications:
Essential:
* General Ed, High School Equivalency Diploma, HS Diploma
* A Combination of Experience and Education May Be Considered
Credentials:
Essential:
* Child Abuse Reporting Policy (CARP) (Hrd), within ninety (90) days of employment.
* Basic Life Saving (BLS)m, within 3 months
Working conditions:
Essential:
* Stand frequently
* Reach frequently
* Walk frequently
* Sit frequently
* Bend/stoop occasionally
* Crouch Occasionally
* Kneel occasionally
* Crawl occasionally
* Lift 11-24 pounds continuously
* Office setting
* Environment may not be smoke free
* Evening and weekend work may be required
* Work extended hours
* Move 11-24 pounds occasionally
* Must have received the COVID-19 vaccination.
* Flu vaccination required
* Measles mumps rubella vaccination required
* Varicella vaccine required
Experience:
Essential:
* One (1) year experience in a position responsible for maintaining files or record keeping or as a Medical Records Technician
Other information:
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT - The Oneida Nation does not discriminate based on race, color, national origin, sex, religion, age or disability status in employment or the provision of services. However, individuals of Indian ancestry and Veterans will be given preference by law in employment.
Continuation of this position is contingent upon funding allocations.
Must maintain strict security, confidentiality, and quality to meet professional standards of the department.
Must adhere to all Oneida Nation Personnel Policies and Procedures, Oneida Nation Standard Operating Procedures, and Area and Program Strategic Plans and Policies.
Must pass a background check to meet Employment Eligibility Requirements. If applicable, must pass a background check to meet Oneida Nation/State Compact and/or Oneida Nation Gaming Ordinance, and may be required to obtain a temporary license and/or Gaming license as a condition of employment.
Must be willing and able to obtain additional related education and training.
Must pass a pre-employment drug screen and adhere to the Nation Drug and Alcohol-Free Workplace Policy.
A Tuberculosis (TB) Screening and/or a 2 step TB Skin Test is required within thirty (30) days of employment.
Must provide a copy of diploma/degree, license, or certification upon employment.
ITEMS TO BE SUBMITTED:
1. Must provide a copy of diploma/degree, license, or certification upon employment.
2. Must have received or be willing to receive the COVID-19 vaccination by date of hire to be considered. Proof of vaccination required.
3. Background information disclosure (BID) form.
Apply on company website
Find Connections via Linkedin
