Assistant Director of Facilities Operations/Safety Coordinator - Internal Posting Job Listing at OSU-Oklahoma City in Oklahoma City, OK (Job ID 494618)

Description

Campus

OSU-Oklahoma City

Contact Name & Email

Kiel Pepper, kiel.pepper@okstate.edu

Work Schedule

Monday through Friday with occasional evenings and weekends.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$19.88 - $20.68 per hour

Special Instructions to Applicants

For full consideration, please include a resume, cover letter and contact information for three professional references.

About this Position

Assist the Director to ensure equipment operability and general safety on campus. Responsible for a variety of office management and administrative duties, including data collection and recordkeeping. Ensures the development, implementation, and updating of required written safety programs, plans, and training. Oversee daily operations of Facilities Operations, including grounds and custodial, in the Director's absence.

This position must provide strong leadership to ensure that the Facilities Operations Department meets its goals of supporting OSU-OKC through providing a safe and secure environment, which will allow students, staff, and faculty to learn, grow and enjoy their university community experience.

Required Qualifications

Education:

Completion of Occupational or Environmental Safety Associate's Degree in Applied Science, Construction Management, or a related degree.

 

Experience:

• Experience that provided working knowledge of NIMS.

• Experience conducting, implementing, and writing safety programs, courses, workshops, etc.

• Three years experience in general trades maintenance related to facilities or related field.

 

Certifications, Registrations, and/or Licenses:

Valid Oklahoma drivers' license in good standing

 

Skills, Proficiencies, and/or Knowledge:

• Ability to work alone and to promote a positive, safe, and secure campus environment.
• High degree of integrity and initiative.
• Strong interpersonal skills and ability to communicate diplomatically, clearly, and effectively, both verbally and in writing to exchange information, give/receive instructions and respond to inquiries appropriately with all students, faculty, staff and community partners.
• Ability to maintain and evaluate safety requirements for the health and safety of all faculty, staff, and students on campus.
• Ability to be customer-focused, including the ability to resolve customer problems.  
• Ability to handle multiple tasks, utilizing strict confidentiality procedures.
• Strong working knowledge of OSHA standards.
• Familiarity with electrical, mechanical, plumbing, HVAC, fire protection, utility infrastructure, building envelopes, and interior finishes.
• Methods, practices, and standards for maintaining and renovating academic, research, and residential facilities.
• Knowledge of federal, state, and university regulations related to environmental protection, hazardous waste, chemical use, and safety standards.
• Familiarity with long-range planning for facilities upgrades and preventive maintenance programs.
• Ability to respond to emergencies, support events, and coordinate with other campus units.
• Maintain confidentiality and discretion in close partnership with Human Resources and other departments as required. 
• Good administrative skills, including computer proficiency and accurate/organized recordkeeping.  
• Strong attention to detail to detect irregularities and changes in the environment of the campus community. 
• Strong ability to maintain a customer-focused outlook, and the ability to work with the campus community.
• Ability to exercise patience and project a calm demeanor in high-stress situations.   
• NIMS, ICS 100, 200, 700, 800Passion for assisting customers and representing the OSU-OKC and OSU brand with positivity and professionalism.
• Demonstrated history of ethical and professional behavior.

Preferred Qualifications:

Experience:

Experience working in an educational environment.

Certifications, Registrations, and/or Licenses:

OSHA 10 and/or 30 

Skills, Proficiencies, and/or Knowledge:

Knowledge of OSHA requirements and regulations

Essential Job Functions:

1.  Assist the Director in overseeing a Safety program and to ensure the safety and security of people and property. Participate with team members both in the department and the university to set and attain established goals and objectives.
2. Respond quickly to new issues and challenges. Conduct investigations into employee inquiries, suggestions, and complaints.
3. Provide clear and concise staff reports for managerial/administrative action.  Communicate professionally.  Respond to ideas and suggestions of co-workers.  Keep supervisor informed of critical concerns.
4. Keep accurate and timely records as required. Maintain required safety and health documents/files.
5. Must be able to take appropriate action when needed, in the event of an emergency, to handle safety and security situations effectively and professionally.  Handles safety evacuations and coordinates with Administration in the event of a crisis.
6. Assists the Director in promoting health and safety to eliminate unsafe and unhealthy working conditions; communicates with and properly trains campus employees to follow safety procedures.
7. Coordinates and maintains relationships with campus departments concerning safety compliance issues.  Conforms to all state laws and regulations and completes all necessary reports.
8. Conduct periodic safety and health walk-through inspections of all workplace facilities.
9. Assists in the safety of the campus, including checking mechanical, electrical, and storage areas for unusual or unsecure situations.
10. Evaluates the condition of all parking areas and makes recommendations concerning any maintenance and repairs required. Assists with the management of the university motor pool.  Ensure that vehicles are properly maintained, inspected and clean.
11. Works with the Purchasing Director on obtaining quote approvals on all new projects.
12. Attends required in-service and other training programs as requested. Must maintain 16 hours of continuing education.  Continues to be involved in personal growth and development.
13. Performs additional duties as assigned.

Facilities Assistance:

1. Assist the Director in assigning work orders.
2. Assist Facilities Operations by completing work orders when feasible.
3. Serve as primary contact and provide leadership, direction, and support to Facilities Management staff when Director is away or focusing on Security needs.
4. Oversee daily operations of Facilities, Grounds, and custodial in the Director's absence.
5. Prioritize and authorize work orders, service requests, and emergency responses to ensure uninterrupted campus operations.
6. Coordinate with campus departments to address facility needs, disruptions, or service impacts.
7. Oversee ongoing maintenance activities, minor construction, and renovation projects when the Director is unavailable.

 Chemical Safety/Hazardous Materials:

1. Coordinate campus-wide Chemical Hazardous waste disposal and assist departments with collection.
2. Coordinate campus-wide Bio-Hazardous waste disposal and assist departments with collection.
3. Serve as Campus Chemical Hygiene Officer.
4. Develop and deliver Hazardous communication training to faculty and staff upon hire, and annually thereafter.
5. Develop, coordinate, and review chemical hygiene plans for each department/lab that has chemical inventory.
6. Periodically conduct Lab inspections.
7. Monitor and assist campus departments with up-to-date Chemical Inventory List.
8. Ensure campus departments' SDS are up-to-date and readily available upon request.
9. Develop, implement, and update safety programs for the campus, such as, but not limited to, Blood-Borne Pathogens, Personal Protective Equipment, Hazardous Communication, and Lockout Tagout.
10. Assist with incident investigation and collection of evidence for on-the-job injuries.

 Fire Protection:

1. Ensure Campus Portable Fire Extinguishers are checked monthly and are operational. Coordinates annual inspection, testing, and maintenance done by outside vendors in accordance with NFPA Standards.
2. Coordinate semiannual inspection, testing, and maintenance conducted by outside vendor of Kitchen fire suppression system in accordance with NFPA Standards.
3. Coordinate semiannual inspection, testing, and cleaning of kitchen vent hood is conducted by outside vendors in accordance with NFPA Standards.
4. Coordinate annual inspection, testing, and maintenance of the campus Fire Alarm System in accordance with NFPA Standards.
5. Coordinate annual inspections, testing, and maintenance of Campus Sprinkler System in accordance with NFPA Standards.
6. Plan and conduct periodic fire and tornado drills for the campus.

Fleet Vehicles:

1. Coordinate with the Assistant Director of Safety and Security to ensure proper maintenance and repair of university vehicles.

 Training/Quarterly Training:

1. Provide, develop, and coordinate mandatory quarterly training for faculty/staff.
2. Develop and conduct new hire safety training.
3. Occasionally provide, develop, and coordinate campus safety training for students.
4. Assist departments with department-specific training.
5. Conduct/coordinate annual training for students in emergency preparedness.

 Emergency Operations:

1. Assist with and develop the Emergency Operation Plan.
2. Develops and coordinates training for NIMS activities and university compliance.
3. Assist and conduct hazardous assessments for disaster planning.
4. Provide emergency alert notification to the campus community in a critical incident or timely warnings.
5. Assist in planning and recognition for response in critical incidents involving the campus or community.
6. Assist, coordinate, and deliver training for the campus Emergency Response teams/floor captains.

 Security:

1. Coordinate with the Assistant Director of Security on campus-wide security needs.
2. Coordinate maintenance and stock of campus keys and cores to ensure functionality and ease of use.

The duties listed in this job description are intended as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position

 Working Conditions:

• Will occasionally work irregular hour and/or shifts, including occasional weekends or holidays.
• Work will be performed in an office environment with a significant amount of public contact, in person, by telephone, via email, and various communication platforms.
• Indoor and outdoor working environment. May be occasionally exposed to extreme weather conditions.
• Ability to work nights and weekends when required.
• Dust and small debris falling from ceiling tiles while being removed.
• Work with chemicals such as cleaners, solvents, and grease.
• Must present a clean, professional appearance while maintaining normal and acceptable standards of personal hygiene.
• Protective masks and other impervious Personal Protective Equipment (PPE) is required on all construction jobs as posted and as the situation dictates.

 Physical Requirements:

• Physical and mental stamina to perform the essential job functions.
• Extensive standing and/or walking; Occasional bending/stooping, squatting/ crouching, and pushing/pulling; Manual dexterity/visual ability to operate motor vehicles, computer and radio. Repetitive movement of hand/wrist.
• Ability and flexibility to tilt head backwards for extended periods of time.
• Work on ladders with extensive use of arms overhead.
• Requires ability and adequate dexterity to carry ladders, operate power tools and equipment required for the job.
• Manual dexterity / visual ability to operate motor vehicles, scissor lifts and other motorized equipment.
• Physical and mental stamina to climb roof ladder accesses, working on top of buildings and on extended power lift platforms to perform essential job functions.
• Ability to lift/carry 45 pounds.  If an object weighs more than 45 pounds, OSU-Oklahoma City requires this to be a two-person lift.

 The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job with or without reasonable accommodation.

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