Senior Proposal Manager Job Listing at Qualtrics in Provo, UT (Job ID 7019080)

Description

At Qualtrics, we create software the world's best brands use to deliver exceptional frontline experiences, build high-performing teams, and design products people love. But we are more than a platform—we are the creators and stewards of the Experience Management category serving over 18K clients globally. Building a category takes grit, determination, and a disdain for convention—but most of all it requires close-knit, high-functioning teams with an unwavering dedication to serving our customers.   When you join one of our teams, you'll be part of a nimble group that's empowered to set aggressive goals and move fast to achieve them. Strategic risks are encouraged and complex problems are solved together, by passing the mic and iterating until the best solution comes to light. You won't have to look to find growth opportunities—ready or not, they'll find you. From retail to government to healthcare, we're on a mission to bring humanity, connection, and empathy back to business. Join over 5,000 people across the globe who think that's work worth doing.

Senior Proposal Manager

Why We Have This Role   The Senior Proposal Manager is a key member of our Global Proposal Team, dedicated to driving operational excellence and supporting the successful delivery of strategic proposals worldwide. This role is essential for providing thought leadership and mentorship to junior team members, managing critical proposal tools and licenses, and ensuring seamless proposal processes. By creating this position, we aim to enhance leadership capacity, optimize resource use, and improve both the speed and quality of our proposal outputs. The Senior Proposal Manager will directly contribute to increasing the volume and quality of client-facing proposals, reducing friction with Sales, and ultimately boosting the overall effectiveness and success of the Global Proposal Team.   How You'll Find Success

• Success in this role will hinge on a blend of leadership, strategic thinking, and meticulous execution.
• Transformative Mentorship: Your ability to provide firm, consistent thought leadership and hands-on mentorship to our global team, driving their performance improvement and skill development.
• Strategic Project & Proposal Management: Demonstrated expertise in leading and managing complex, high-value proposals from inception to completion, ensuring compliance and high-quality outputs.
• Operational Excellence & Process Improvement: Your aptitude for identifying inefficiencies and proactively implementing solutions to streamline workflows, manage resources effectively, and enhance overall team throughput.
• Exceptional Organizational & Tool Management: Meticulous attention to detail in overseeing critical team tools and licenses, including vendor relationships, renewals, and ongoing maintenance.
• Proactive Problem-Solving: The capability to anticipate and address operational bottlenecks or challenges before they impact team productivity or proposal quality.
• Cross-Cultural Communication & Collaboration: Proficiency in fostering effective communication and collaboration across diverse teams and geographical locations.

How You'll Grow

• Strategic Operations & Technology Project Management: Opportunities to deepen your expertise in managing critical business tools and vendor relationships, influencing our technological infrastructure and operational continuity.
• High-Impact Proposal Leadership: Lead and contribute to the most strategic and complex proposals, working directly on high-value initiatives that shape our client engagements and business growth.
• Process Innovation: Drive continuous improvement initiatives, identifying and implementing new processes and best practices that elevate the entire Global Proposals Team's efficiency and output quality.
• Partnership with Leadership: Work closely with the Global Proposals Team Manager and senior proposal leadership, gaining insights into strategic planning and contributing directly to the team's long-term vision and development.

Things You'll Do

• Objective: Establish and execute a comprehensive GTM strategy with partners.
• Key Results: Develop joint execution plans with clear revenue milestones and ensure campaigns align with partner strategies.
• Objective: Foster strong relationships with partner senior stakeholders.
• Key Results: Nurture rapport and ensure open communication to align on strategic initiatives and drive partnership expansions.
• Objective: Track and optimize partner performance metrics.
• Key Results: Regularly conduct business reviews to measure KPIs and provide constructive feedback to enhance performance.
• Objective: Collaborate with sales teams to enhance partner engagement.
• Key Results: Co-ordinate GTM efforts and ensure partners are strategically positioned throughout the sales cycle.
• Objective: Champion partner success within Qualtrics.
• Key Results: Advocate for partners to drive visibility and momentum, while collaborating on motivating incentive programs.

What We're Looking For On Your Resume

• Proven success in roles demanding meticulous attention to detail and strong process management, such as proposal writing, proposal management, technical writing, project coordination, or administrative support for complex projects.
• Demonstrated ability to enhance efficiency or uphold high standards in fast-paced environments.
• Exceptional command of written and spoken English, with experience crafting clear, concise, and compelling narratives that simplify complex information for diverse audiences.
• Demonstrated graphic design skills, with a strong eye for visual consistency and impact, particularly in proposal development, executive presentations, or business documents.
• Hands-on experience with key software platforms, including:
  • Proposal Management tools (e.g., Responsive, formerly RFPIO)
  • Design and document creation software (Adobe Photoshop, Adobe Acrobat, Adobe InDesign)
  • Productivity suites (Microsoft Office Suite – Word, Excel, PowerPoint; Google Workspace – Docs, Sheets, Slides, Gmail; Coda.io)
  • Collaboration and communication platforms (Slack)
  • A focus on capabilities and outcomes over “typical qualifications” or years of experience — we want to understand whether you have what this role truly needs, even if you don't check all the boxes.

What You Should Know About This Team

• We are a highly motivated and cohesive Global Proposal Team focused on delivering exceptional proposal outcomes that drive the company's strategic growth.
• Collaboration and open communication across diverse geographies and cultures are fundamental to how we operate and succeed together.
• Continuous improvement and innovation are embraced, with every team member encouraged to contribute ideas that enhance proposal quality, process efficiency, and operational excellence.
• We value mentorship and professional development, fostering an environment where team members grow their skills while supporting one another to achieve collective success.
• A strong commitment to operational rigor and attention to detail underpins our work, ensuring we consistently meet the highest standards for client-facing deliverables.

Our Team's Favorite Perks and Benefits

• Wellness Reimbursement for $300 per quarter for wellness activities including gym memberships, spa massages, workout equipment, meditation apps, and much more.
• $1800 Experience bonus to be used for an “Experience” of your choosing.
• Amazing Q-Group Communities; MOSAIQ, Green Team, Qualtrics Pride, Q&Able, Qualtrics Salute, and Women's Leadership Development, which exist as places for support, allyship, and advocacy.

The Qualtrics Hybrid Work Model: Our hybrid work model is elegantly simple: we all gather in the office three days a week; Mondays and Thursdays, plus one day selected by your organizational leader. These purposeful in-person days in thoughtfully designed offices help us do our best work and harness the power of collaboration and innovation. For the rest of the week, work where you want, owning the integration of work and life.   Qualtrics is an equal opportunity employer meaning that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other protected characteristic. ​​​​​​​ Applicants in the United States of America have rights under Federal Employment Laws:Family & Medical Leave Act,Equal Opportunity Employment,Employee Polygraph Protection Act   Qualtrics is committed to the inclusion of all qualified individuals. As part of this commitment, Qualtrics will ensure that persons with disabilities are provided with reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please let your Qualtrics contact/recruiter know.   Not finding a role that's the right fit for now? Qualtrics Insiders is the one-stop shop for all things Qualtrics Life. Sign up for exclusive access to content created with you in mind and get the scoop on what we have going on at Qualtrics - upcoming events, behind the scenes stories from the team, interview tips, hot jobs, and more. No spam - we promise! You'll hear from us two times a month max with fresh, totally tailored info - so be sure to stay connected as you explore your best role and company fit.

 Apply on company website