Benefits Leave Administrator Job Listing at Rexel USA, Inc in Dallas, TX (Job ID D238340A-FEE9-4)

Description

Rexel USA is recognized as a Great Place to Work!

Rexel USA is a leading distributor of electrical supplies, services, and solutions, which includes the following companies: Rexel, Gexpro, Platt & Mayer.

A career with us offers professional growth, career advancement, unlimited opportunities to learn and enjoy the work we do.

Our values are the foundation for how we operate with our employees, customers, and suppliers. We strive to Deliver the Best Customer Experience, Join Forces for Success, Encourage Innovation, Engage People to Develop Their Talents, Trust Each Other, and Enjoy Making a Difference.

If you're driven by collaboration and delivering quality work, join  Rexel USA as a  Benefits Leave Administrator!

Summary

Benefits Leave Administrator with general supervision and in coordination with external vendors, administers the Company's leave of absence and accommodation programs. This position is responsible for the research, analysis, evaluation, and administration of the Company's leave and disability policies, plans, and payments. This position, in coordination with vendors, HR, employees and managers provides concierge-like support to employees, managers, and HR to help them navigate the leave and disability processes.

What You'll Do

• Administer Rexel's Leave Management Program in coordination with external vendor, including, but not limited to reporting, and compliance
• Ensure compliance with applicable state and federal employee benefit laws and regulations including, but not limited to, ADA, ACA, COBRA, FMLA, HIPAA, ERISA, and applicable IRS and DOL regulations
• Interpret FMLA, Non-FMLA, ADA and Workers' Compensation implications related to leaves of absences and disabilities
• Maintain the privacy and security of employee personal information, including escalating to management when data is requested by other parties who do not have a need for access
• Serve as primary point of contact for all phone, email, and mail communications related to leave related processes and provides guidance related to the Company's leave policies, and disability plans
• Maintain employee benefit files related to LOA and disability claims, electronic or hard copy
• Process all Short and Long-Term Disability payments. Maintain LOA employee timecards within the payroll system and ensures they are updated with applicable paid time off hours per company, state, and disability plan policies/laws to prevent overpayments
• Work with the Benefits Manager to assist with the ADA accommodation processes
• Manage Jira tickets related to leaves and benefits and meets company SLAs
• Complete state and other forms related to leave of absence claims, verification of employment, child support orders, and other related documents
• Act as a liaison between employees, third-party leave administrator and disability insurance provider to track document submission/collection and follow through for timely claim determination. Responds directly to questions and issues raised by third party administrators
• Determine, collect and process benefit premium payments while employees are on approved leave of absence
• Conduct training sessions on leave and disability practices for supervisors and managers as needed, requested or required
• Partner with Benefits Manager to identify opportunities to improve leave processes and internal work efficiencies
• Work cross functionally with Risk, Payroll, ADP and HRIS where leaves have impact to ensure seamless processes
• Provide back-up support to other areas of Benefits as needed

The information contained in this job description is intended to describe the essential job functions required of those assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities needed to perform the job. Please note that management retains the right to assign or reassign duties and responsibilities to this job at any time. The ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrated commitment to effective customer service delivery, integrity, and the ability to work productively as a member of a team or work group are basic requirements of all positions at Rexel USA.

What You'll Need

• 4 Year / Bachelor's Degree preferred    
• 5+ years of experience and/or training in employee benefits and leave administration

Knowledge, Skills & Abilities

• Must have strong computer, HRIS and software skills.
• In-depth knowledge of FMLA, ADA, Military leave, Workers' Compensation and other applicable federal and state laws

Working Conditions and Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Environment:    

• Travels to offsite locations    Occasionally – up to 20%

Physical Demands:    

• Sit: Must be able to remain in a stationary position    Frequently – 21% to 50%
• Walk: Must be able to move about inside/outside office or work location    Constantly – at least 51%
• Use hands to finger, handle or feel: Operates a computer and other office machinery    Constantly – at least 51%
• Stoop, kneel, crouch, or crawl: Must be able to position ones self to maintain computers in the lab, including under desks and in the server closet    Occasionally – up to 20%
• Talk, hear, taste, smell: Must be able to use senses to; effectively communicate with co-workers and clients and detect hazardous conditions    Occasionally – up to 20%

Weight and Force:    

• Up to 25 pounds    Occasionally – up to 20%

Disclaimer
“Rexel USA (A VEVRAA Federal Contractor), and its affiliated companies, is an EEO/Disabled/Veterans employer. All qualified candidates will receive consideration for employment without regard to any characteristics protected by law.”
 

Our Benefits Include:

• Medical, Dental, and Vision Insurance
• Life Insurance
• Short-Term and Long-Term Disability Insurance
• 401K with Employer Match
• Paid vacation and sick time
• Paid company holidays plus flexible personal days per year
• Tuition Reimbursement
• Health & Wellness Programs
• Flexible Spending Accounts
• HSA Accounts
• Commuter Transit Benefits
• Additional Optional Insurance such as Pet Insurance, Legal Assistance, Critical Illness, Home and Auto Insurance to name a few.
• Employee Discount Programs
• Professional Training & Development Programs
• Career Advancement Opportunities – We like to promote from within

Benefits Leave Administrator 

154638

Dallas, TX 

Rexel USA

HR Dept.

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We are committed to creating a culture of belonging and an inclusive workplace where everyone is valued, treated with dignity and respect, and empowered to do their best work. If you encounter difficulty using our online application system due to disability and would like to request reasonable accommodation, email staffing@rexelusa.com or call (888) 739-3547