Executive Administrative Officer Job Listing at SAIC in Chantilly, VA (Job ID 2611429)

Description

Description

Join a mission‑driven satellite program at the forefront of national defense innovation. Our team is developing cutting‑edge technologies that directly support critical Department of War priorities, combining both proven and first‑of‑their-kind capabilities that have never been applied in space. Operating within a fast‑paced acquisition environment, we benefit from streamlined authorities and direct access to senior Government decision‑makers, enabling us to move quickly and execute aggressive schedules using the most innovative contracting strategies available.

SAIC is seeking self-directed workforce who skillfully navigate ambiguity, solve complex challenges, and bring diverse expertise to a dynamic environment focused on delivering capability rapidly. Success here requires adaptability, initiative, and a willingness to wear multiple hats in support of a high‑impact mission. 

Job Description:

This position is for a Satellite Program Office Administrative Assistant/Action Officer in Chantilly, VA supporting cutting-edge and innovative space programs.  Be part of a highly effective and collaborative front office team responsible for delivering expectational support to senior level government staff.

The Administrative Assistant/Action Officer supports the Satellite Program Office by providing direct executive services support to government customers in execution of their duties and responsibilities. The Administrative Assistant/Action Officer assists the Front Office Leadership, develops/ maintains the office file plan, and provides back-up support to the Front Office team.

Role Responsibilities:

• Provide administrative, project, and logistics support to senior managers, including the Government Program Manager and Front Office Staff that include Military and Civilian personnel.

• Manage senior manager calendars/schedules and coordinate visit requests.

• Process travel authorizations and expense reports.

• Arrange for appropriate conference rooms/facilities and prepare meeting places in accordance with acceptable protocol and security procedures.

• Develops and maintains front office file plan.

• Ensure the office maintains an adequate amount of office supplies and order more as needed.

• Assist with special event requirements such as time and place, location, duration, number of attendees, security requirements, and travel arrangements.

Qualifications

TYPICAL EDUCATION AND EXPERIENCE: Bachelors and ten (10) years or more of related experience; Masters and eight (8) years or more experience ; PhD or JD and five (5) years or more experience.  

• 3 years of relevant experience supporting Military/Civilian Leadership.

• Ability to work in a fast paced, dynamic, and team environment with no supervision.

• Strong problem identification/resolution skills, flexibility, initiative, and a proven ability to communicate and work with senior executives efficiently and effectively (to include experience interfacing/communicating with senior executive leadership in government or industry).

• Create and maintain office action tracking system.

• Strong experience in writing/editing memos and correspondence.

• Excellent computer skills in MS Office (Word, Excel, PowerPoint).

• Ability to communicate with a diverse audience of decision makers with varying levels of programmatic and technical expertise.

• Effective communication, coordination, and customer engagement skills.

• TS/SCI Required. Poly preferred OR ability to obtain Poly.