Business Immigration Administrative Assistant Job Listing at Seyfarth Shaw in New York, NY (Job ID 2321)

Description

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you'll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

THE OPPORTUNITY:

As Administrative Assistant in the Business Immigration Group, you will be responsible for supporting the administrative functions that will allow our legal team to manage case work.

THE DAY-TO-DAY:

On any given day, you will be working with our Business Immigration Group's attorneys, account managers, and other team members.

From an administrative perspective, you will: 

• Assist with time entry in Carpe Diem and business travel arrangements
• Process expense reports and invoices in Chrome River and coordinate check requests
• Assist with mail and correspondence, and ensure docketing and case handlers receive daily mail
• Organize and schedule meetings, calls, and videoconferences for attorneys and the larger BIG Team
• Track and maintain professional memberships
• Manage print jobs with Office Services
• Receive and organize mail and government correspondence, to include preparing FedEx labels

• Prepare engagement letters for new clients or self-pay matters
• Open new clients and facilitate running conflicts and open matters
• Review client intakes and prepare case initiation e-mails

• Maintain templates for submissions and ensure uniformity with filing
• Communicate with clients to receive case relevant documentation
• Prepare packages for attorney approval and sending
• Copy, scan and upload packages for filing including all NIV and IV filings, withdrawals, and PERM Audit responses
• Navigate the case management system to include updating of processes and information
• Print and organize documents
• Print/organize prepared withdrawals and Premium Process Upgrade requests
• Prepare approval packages to ship original approval notices to FN
• Add USCIS notices and other correspondence to files
• Send calendar reminders regarding PERM expiration dates to appropriate team member(s)

YOU HAVE:

• A Bachelor's degree (preferred)
• 1-2 years of administrative experience (preferred)
• Multitasking skills to work in a fast-paced, deadline-driven environment
• Aptitude to navigate complex technology platforms efficiently
• Effective verbal and written communication skills, as appropriate for the needs of the audience (clients, governmental agencies, internal and external resources)
• Logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, and approaches to problems
• Strong time management and organizational skills
• Ability to work effectively in a team-oriented environment

WHAT WE PROVIDE:

Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence. 

We are also proud to be an influential leader in inclusion and diversity. The firm has been recognized for our efforts by the Human Rights Campaign and the Minority Corporate Counsel Association. We are Mansfield 5.0 certified, a reflection of our ongoing commitment to advancing candidates from underrepresented groups.

MORE ABOUT SEYFARTH:

With more than 900 lawyers across 18 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/.

Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.

If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

The salary range for this role is $50,000 to $55,000 annually, which is based on a 40-hour work week. This range is only applicable for jobs to be performed in New York. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee's pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay. 

We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, and 401(k).

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This position is based in New York, NY 10018