Executive Assistant & Office Manager Job Listing at SPA in Barton, ACT (Job ID 22208)

Description

Overview SPA Australia is seeking a full-time Executive Assistant & Office Manager, to join our team based in Barton, Canberra. This is a dynamic, hands-on role ideal for someone who thrives in a fast-paced environment and enjoys being at the heart of a growing, purpose-driven organisation. About the Role You will play a pivotal role in managing day-to-day office operations while providing high-level executive support to up to four of our Practice Leads. Your work will directly contribute to the effective delivery of our business operations and our broader Organisational Ambition Plan. This position works closely with the Executive Officer and the Managing Director to ensure seamless coordination of business services and to create an exceptional workplace experience for our team, both in the office and on site with clients. This is a fast-paced, hands-on position based in the Barton office. Working SPA Australia For more than five decades, Systems Planning & Analysis (SPA) has supported clients across the world to meet complex government and national security challenges. SPA Australia is a leading provider of integrated consulting, legal, commercial and analytics services to the Australian Government and large organisations. Our multidisciplinary approach combined with trusted advisory and leading-edge technology and analysis takes our clients further. In 2025, SPA acquired Proximity Advisory Services, a well-established and highly regarded consultancy organisation with unrivalled legal abilities, exceptional commercial capability, and a raft of specialisations in consulting. Today, SPA has more than 3,300 employees across 23 office locations within the US, UK and Australia. In Australia, more than 130 employees are based across Canberra, Melbourne, Sydney and Adelaide. SPA Australia supports the Australian government on some of the country's most high priority projects. We're committed to ensuring a safe and respectful workplace where all our people—no matter their identity, orientation, background, or physical ability—feel valued and accepted. Our values are central to everything we do and stand for. We are strengthening our culture and building our client advantage by being Genuine people, bringing a Bold approach, and providing Helpful outcomes with Trusted expertise. Responsibilities Responsibilities Provide high-level calendar management and prioritisation support to up to four National Leads, ensuring efficient daily planning. Create and format professional documents and communications using the MS Office suite. Manage confidential and sensitive matters with professionalism, integrity, and trust. Oversee day-to-day office functions, including supplies, equipment, meeting rooms, reception, incoming and outgoing mail and general upkeep. Manage day to day office maintenance and ensure a safe work environment. Welcome guests, manage incoming calls, and maintain a polished front-of-house experience. Support the successful planning and execution of in-office events and workshops including providing advice on event set up and arranging catering. Enable consistent application of business-wide policy and procedures, such as advising on logistics and travel bookings. Work with the people team to enhance the employee experience through support for onboarding, offboarding and reward and recognition activities. Prepare management reports, assist with budget monitoring, forecasting, and expense tracking. Work with the Technology team to coordinate office IT needs and ensure smooth infrastructure support. Coordinate and attend internal and external events in collaboration with the Communications & Marketing team. Act as the Fire and Disaster Prevention Officer, manage inspections/reporting, and take initiative on ad-hoc projects. Qualifications To succeed in this role, you will need: Minimum 5 Years' Experience in a similar office management or executive support role within a corporate or professional services environment. Advanced MS Office Skills – Confident using Word, Excel, Outlook, and PowerPoint to create high-quality documents, presentations, and reports, and applying company styles in line with branding guidance Strong Organisational & Time Management Abilities – Proven ability to manage multiple tasks, priorities, and schedules with minimal supervision. Professional Communication Skills – Clear, concise, and professional written and verbal communication, with a customer-focused mindset. Team player with initiative Australian Government Security Clearance, or the ability to obtain one The SPA Australia Difference We believe work should be a positive part of your life. It should challenge, engage, and support you in equal measure. By joining SPA Australia, you will enjoy: Health and wellbeing support Work in a great environment where everybody can thrive We support your professional development and personal goals The chance to give back to your community by working with our not-for-profit partners Why SPA Australia If you like the idea of joining a team of hard-working professionals from varying backgrounds with the aim to develop creative solutions to challenging problems, you will fit right in! But there is a catch – it is not all about work, we really enjoy working together, learning from each other, and have fun doing what we do to help clients be successful. To find out more or to have a confidential discussion, please contact Loretta Pabian at careers@au.spa.com

Qualifications

To succeed in this role, you will need: Minimum 5 Years' Experience in a similar office management or executive support role within a corporate or professional services environment. Advanced MS Office Skills – Confident using Word, Excel, Outlook, and PowerPoint to create high-quality documents, presentations, and reports, and applying company styles in line with branding guidance Strong Organisational & Time Management Abilities – Proven ability to manage multiple tasks, priorities, and schedules with minimal supervision. Professional Communication Skills – Clear, concise, and professional written and verbal communication, with a customer-focused mindset. Team player with initiative Australian Government Security Clearance, or the ability to obtain one The SPA Australia Difference We believe work should be a positive part of your life. It should challenge, engage, and support you in equal measure. By joining SPA Australia, you will enjoy: Health and wellbeing support Work in a great environment where everybody can thrive We support your professional development and personal goals The chance to give back to your community by working with our not-for-profit partners Why SPA Australia If you like the idea of joining a team of hard-working professionals from varying backgrounds with the aim to develop creative solutions to challenging problems, you will fit right in! But there is a catch – it is not all about work, we really enjoy working together, learning from each other, and have fun doing what we do to help clients be successful. To find out more or to have a confidential discussion, please contact Loretta Pabian at careers@au.spa.com

Responsibilities

Responsibilities Provide high-level calendar management and prioritisation support to up to four National Leads, ensuring efficient daily planning. Create and format professional documents and communications using the MS Office suite. Manage confidential and sensitive matters with professionalism, integrity, and trust. Oversee day-to-day office functions, including supplies, equipment, meeting rooms, reception, incoming and outgoing mail and general upkeep. Manage day to day office maintenance and ensure a safe work environment. Welcome guests, manage incoming calls, and maintain a polished front-of-house experience. Support the successful planning and execution of in-office events and workshops including providing advice on event set up and arranging catering. Enable consistent application of business-wide policy and procedures, such as advising on logistics and travel bookings. Work with the people team to enhance the employee experience through support for onboarding, offboarding and reward and recognition activities. Prepare management reports, assist with budget monitoring, forecasting, and expense tracking. Work with the Technology team to coordinate office IT needs and ensure smooth infrastructure support. Coordinate and attend internal and external events in collaboration with the Communications & Marketing team. Act as the Fire and Disaster Prevention Officer, manage inspections/reporting, and take initiative on ad-hoc projects.