Sr. Executive Assistant (Program Administrator) Job Listing at SPA in Arlington, VA (Job ID 2024-18649)

Description

Qualifications

Required Qualifications:

• Bachelor's degree
• Active Secret security clearance
• 3+ years of experience providing executive support and calendar management to C-suite, SES, or Congressional leaders
• Detail-oriented with exceptional planning and communication skills
• Experience managing special projects, executive meetings, and external groups for an executive
• Prior experience organizing and managing operations consisting of in-person and remote staff
• Exhibits superior confidentiality, judgement, and discretion in performing duties
• Previous experience preparing pitch decks, background materials, and proposals
• High proficiency with MS Office, project management, and productivity tools

Desired Qualifications: 

• Active Top Secret security clearance
• Bachelor's degree in business, engineering, or economics 
• 1 year of experience directly supporting a CEO, founder, or government executive at DARPA, I-ARPA, ARPA-H, or ARPA-E
• Knowledge of DoD or other US Government operations and processes, familiarity with DARPA desired

The candidate will serve as the Sr. Executive Assistant to the DARPA Chief of Commercial Strategy, and will work as part of an exciting team to provide daily administrative and executive support to the Commercial Strategy leadership team and help advance the Commercial Strategy mission. Will apply deep domain expertise and a commitment to advancing U.S. national and economic security. The Sr. Executive Assistant works closely with the Chief of Staff to coordinate and efficiently manage the Chief of Commercial Strategy's (Chief) schedule, priorities, and relationships. Serve as the primary point-of-contact for internal and external constituencies seeking to engage the Chief. Maintain the Chief's calendar including scheduling meetings, speaking events, and travel via the Defense Travel System (DTS). Evaluate requests to prioritize needs, effectively allocate the Chief's time, and delegate engagements as appropriate. Coordinate Commercial Strategy work priorities with the Chief of Staff, Action Officer(s), and other DARPA staff. Assist the Front Office with planning, development of presentations, and special projects. Exercise discretion in managing the Chief's contacts and relationships. Perform event planning and drafting of internal correspondence. Provide administrative support to the Commercial Strategy leadership team, and maintain confidentiality in handling sensitive personal and organizational information.