1.0 FTE Records Technician Job Listing at Special Education Office in United States of America (Job ID 11846-INTERNAL)

Description

Position/PCN: Records Technician-Special Education Office, Matsu Borough School District Administrative Building

Position FTE: 1.0 FTE

Pay Grade: 7

Starting Wage: $19.77

Days Per Year: 221 Days/Year

Class Summary:  Under supervision monitors required federal, state, and district mandated records related to students with disabilities.  Works at the direction of the department Director to maintain necessary data and provide reporting elements as required. 
 
Distinguishing Characteristics:   The Special Education Records Technician is a stand-alone classification.  It is distinguished from other classifications by its responsibility for working with student records and compliance related to students with disabilities and related areas. 
 

Duty No. Essential Duties Frequency Band/Grade     1 Performs general office duties for the Federal Programs department: greets visitors and, distributes mail, compliance reports and other associated paperwork to Departmental staff.       2 Acts as the first intercept for questions and concerns from staff or parents related to special education records and data compliance.  Provides responses as appropriate or refers to a designated staff member.       3 Assembles student IEP documentation, reviews eligible student files for all required supporting compliance documentation, tracks and maintains data in appropriate student management system.  Daily B2   4 Maintains a ledger of pending referrals and maintains a tracking system for paperwork requirements and deadlines.  Schedules or provides staff training on student data collection procedures.  Daily B2   5 Generates necessary reports through data mining as directed.  Creates and produces excel spreadsheets for data sharing and analysis.  As Needed A1/B2   6 Provides a variety of support to staff including training in compliance related issues through established protocols and procedures. Quarterly B2   7 Conducts follow up through routine processes to maintain current information on student files.  Under direction copies and distributes records for referrals or transfers as required.  Assist in sharing of records as directed. Daily A1   8 Provides advisory information to IT department as requested to assist in the continual development of the student data management system and its capabilities in the areas of reporting, collection, and storage. As Needed B2   9 Utilizes current electronic file system to generate and manipulate compliance status reports for administrators and other authorized staff.  Daily A1   10 Communicates necessary supports with classroom teachers/Student Support Services office staff regarding compliance concerns and issues.  As Needed B2   11 Performs other duties of a similar nature or level. Daily N/B      
Knowledge:   General knowledge of office practices, equipment, filing methods. Understanding of Student Support Services structure, programs and procedures.  Understanding of Special Education compliance protocols.  
 
Skills (position requirements at entry):   Must have basic skills in utilizing computer and related software applications.  Must be able to utilize established methods of filing, gathering and organizing data.  Must have experience preparing reports and reviewing and interpreting program regulations and requirements.  Must have communication and interpersonal skills as applied to interacting with coworkers, supervisor, the general public, etc sufficient to exchange or convey information and receive work directions, this could include demonstrated phone and email etiquette.  Proficiency in excel, word, powerpoint a minimum.
 
Training and Experience (position requirements at entry):  High School Diploma or G.E.D. and three years of detailed program experience; or, and combination of education and experience sufficient to successfully perform the essential duties of the job such as listed above. 
 
Licensing Requirements (position requirements at entry):  A valid Alaska Driver's License.
 
Physical Requirements:  Sedentary Work:  Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.  Sedentary work involves sitting most of the time.  Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
 
Classification History:
Adopted      PMH     04/03/03
Revised     

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