Description
Tetra Tech is looking for a part time Receptionist/Administrative Assistant for a busy Virginia Beach engineering consulting office..
Discover your full potential. At Tetra Tech, we are collaborating with industry-leading experts for a sustainable future for our world. We combine consulting and engineering with advanced analytics and technology to solve the world's most complex challenges. Our innovation hubs across the globe will enable you to share ideas and best practices while growing your professional network. Wherever you are in your career journey, you will benefit from working with world-class engineers, scientists, and technical specialists.
Apply today and join the company that is Leading with Science®.
Your Role:
As the Administrative Assistant you will be responsible for a wide variety of general office activities as well as more involved document submittals. You will serve as overseer of the office, providing information, answering questions, troubleshooting, and responding to requests. The ideal candidate will be a problem solver who has excellent communication skills and a strong attention to detail. The candidate should also have experience working in an office environment, performing administrative tasks, and providing support to coworkers. An ability to multitask and meet changing deadlines is essential to the position.
The successful individual will be able to manage themselves and their workload with minimal guidance. The candidate must be able to follow directions and written instructions given by coworkers, show initiative and work well with others as a team as well as the ability to work independently.
Responsibilities:
• Front desk coverage – Greet and direct visitors and delivery personnel, answering and forwarding calls via Teams (minimal), managing incoming/outgoing mail and shipments
• Maintaining a clean and organized office environment including the kitchen/café, contacting building management with any maintenance issues
• MS Word – proofing, formatting, and compilation of letters, reports, and large technical documents
• MS Excel – creating and maintaining spreadsheets, formatting, data entry, sorting, filtering, printing, combining in PDF format
• MS PowerPoint – creating and editing slide content either textual or graphical
• QA/QC – Quality control of all emails, files, and submittals that cross your desk
• Reproduction – management of large print jobs, burning files to CDs
• Records management and document controls per company standards
• Supplies – inventory, ordering, and stocking office and kitchen supplies
• Teams – posting and editing Word documents, PowerPoint presentations, Excel spreadsheets, and sending updates to staff
• Troubleshooting – computer connectivity issues, locating electronic files on the server or the SharePoint Site, requesting help from IT
• TV Displays – connecting and maintaining the content and scheduling of same
• Assist with onboarding of new employees (office space setup with computer equipment, security card, entry fob, name plate creation, etc.)
• Other duties as assigned (i.e., scanning, copying, ordering supplies including preparing requisitions, process invoices, prepare offices, etc.)
Qualifications & Requirements:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education & Experience:
• High school diploma or equivalency
• Proven administrative experience
• Strong time-management skills and multitasking ability
• Exceptional organizational, communication and interpersonal skills
• Aptitude for learning new software and systems
• Knowledge of Microsoft Word, Excel, Power Point, Outlook, Teams, Adobe Acrobat
• Experience developing internal processes
Physical Demands:
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms, stoop, kneel, crouch, or crawl and talk or hear. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
The work environment of this position is that of a typical office environment. Candidate may be required to work at a computer for extended periods of time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment:
The work environment of this position is that of a typical office environment. Candidate may be required to work at a computer for extended periods of time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Language & Communication Skills:
The successful candidate must be fluent in written and spoken English, as adequate for interaction with company staff by phone, internet, and face-to-face. The candidate must be able to converse interactively with project managers and technical staff so as to accept, understand, and follow up with written and verbal instructions. The qualified candidate must be able to edit documents to correct spelling errors and grammar errors.
Other Skills:
Extensive Computer Skills, Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, etc.) Adobe Acrobat Professional. Basic mathematical skills.
At Tetra Tech, health and safety play a vital role in our success. Tetra Tech's employees work together to comply with all applicable health & safety practices and protocols, including health orders and regulations related to COVID-19 that are mandated by local, state and federal authorities.
About Tetra Tech:
Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 550 locations around the world. Our reputation rests on the technical expertise and dedication of our employees—27,000 associates working together to provide smart, scalable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development.
Explore our open positions at https://www.tetratech.com/careers. Follow us on social media to learn more about our people, culture, and opportunities:
LinkedIn: @TetraTechCareers
Twitter: @TetraTechJobs
Facebook: @TetraTechCareers
Tetra Tech is proud to be an Equal Opportunity Employer. Diversity, inclusion, and equity are among Tetra Tech's core values. Throughout our history, the company has prioritized equitable inclusion of all people. All qualified candidates will be considered without regard to race, color, religion, national origin, military or veteran status, gender, age, disabilities, sexual orientation, gender identity, pregnancy and pregnancy-related conditions, genetic information and any other characteristics protected by the law. We invite resumes from all interested parties. Please visit our website at www.tetratech.com to see the array of diverse services and exciting projects we are currently working on.
Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans for available positions.
We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.
Please no phone calls or agencies.
Additional Information- Organization: 112 EGS
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