Total Rewards Coordinator Job Listing at Transwestern in Chicago, IL (Job ID R0005393)

Description

Four dynamic, integrated companies make up the Transwestern enterprise, giving us the perspective to think broadly, deeply and creatively about commercial real estate. Clients and investors rely on us for expertise that spans institutional and opportunistic investment, development, hospitality, and brokerage and asset services. Our award-winning, collaborative culture empowers team members with resources and independence to work across boundaries in pursuit of innovative solutions, reinforcing a reputation for service excellence that translates to measurable results. Through offices nationwide and alliance partners around the globe, we positively impact the built environment and our communities while fostering a work climate that champions career vitality for all. Learn more at transwestern.com and @Transwestern.

Part of the Transwestern companies, Transwestern Real Estate Services (TRS) strives to add value for investors, owners, and occupiers across all commercial property types. Fueled by a holistic perspective of the real estate life cycle, agility and creativity are hallmarks of our approach, while vast national resources and sound market intelligence underpin customized recommendations and property solutions.

Transwestern is built on a common purpose - Empowering Good People to do Extraordinary Things Together.  We are committed to the hiring of smart, passionate, hard-working people who understand the benefits of both collaboration and independence.

POSITION SUMMARY:

​​POSITION ESSENTIAL FUNCTIONS

• Provide excellent customer service to team members regarding payroll and benefits questions, ensuring clarity and understanding.

• Communicate updates or changes to payroll and benefits programs to team members clearly and effectively.

• Offer support to newly hired team members by explaining payroll processes and benefits programs, as needed.

• Address and resolve payroll discrepancies, errors, or inquiries from team members.

• Assist with payroll processing, ensuring accuracy and adherence to payroll policies and deadlines.

• Audit payroll data for accuracy, including timekeeping records, earnings, deductions, bonuses, and other payroll-related data.

• Maintain and update payroll records, ensuring confidentiality and accuracy.

• Ensure compliance with payroll laws and regulations, including tax filings, wage garnishments, and other payroll-related legal requirements.

• Act as a point of contact for day-to-day benefits administration and team member benefit inquiries, providing guidance and resolving issues in a timely manner.

• Support benefits enrollment processes, including open enrollment, new hire enrollments, and qualifying life events.

• Educate team members on benefit programs and provide tools for them to make informed decisions.

• Support leave of absence activity in coordination with external vendor and internal partners

• Assist with updating policies, procedures, and benefits-related communication materials.

• Reconcile benefits invoices (including union payroll deductions) to ensure accurate charges and resolve any discrepancies.

• Ensure payroll and benefits programs comply with federal, state, and local regulations (e.g., FLSA, ACA, COBRA, HIPAA).

• Maintain accurate and up-to-date team member records in HRIS and payroll systems.

• Support audits and reporting requirements related to total rewards programs (e.g., ACA reporting, 401(k) audits).

• Oversee the Corporate American Express Card program, assisting team members with card administration and card collection, as needed.

• Perform additional functions and special projects, as assigned.

POSITION REQUIREMENTS

• A bachelor's degree in Human Resources, Business Administration, or a related field preferred.

• Certifications such as PHR or SHRM-CP is a plus.

• 2-3 years of experience in benefits administration, payroll administration, or a related HR role, preferably in a multi-state organization.

• Experience with payroll and HRIS systems (e.g., ADP, Workday, or similar platforms) is a plus.

• Knowledge of federal and state employment laws, (FLSA, ACA, COBRA).

• Prior experience with union populations is a plus.

• Strong problem-solving skills and the ability to resolve issues efficiently.

• Advanced proficiency with Microsoft Suite, (Word, Excel, PowerPoint, Outlook).

• Strong attention to detail, accuracy, and organizational skills.

• Excellent written and verbal communication skills.

• Ability to keep information and internal communications confidential is necessary.

• Strong sense of urgency and ability to work in fast-paced, ever-changing environment.

• Strong customer service orientation and ability to handle sensitive team member issues tactfully.

• Ability to travel as necessary according to business needs.

WORK SHIFT:

LOCATION:

ABOUT US

Transwestern's Guiding Principles are woven into the fabric of our firm and underscore the value of each individual team member. We embrace inclusion – not only as the right thing to do, but as a reflection of who we are. It is our responsibility and heartfelt desire to create an environment that elevates the human spirit and brings out the best in everyone.

Different backgrounds, life experiences and cultures shape our individual perspectives and ultimately generate the best results for our clients. Strategic human capital planning combined with development initiatives foster a work environment that celebrates uniqueness and champions the achievements attained through collaboration.

Please note that all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification. In addition, your employment with Transwestern is subject to successfully passing a drug screen check prior to your starting with the Company along with satisfactory references.

We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have your story. We want to hear it. We encourage you to apply today so that you may become a part of the Transwestern story.