Administrative Assistant I Job Listing at UT Dallas in Richardson, TX (Job ID 28040)

Description

The University of Texas at Dallas has an excellent job opportunity for individuals looking to join our team as an Administrative Assistant I in our Mechanical Engineering Department.

This position provides the Dept. of Mechanical Engineering faculty, staff, and students professional support in all aspects of office services. This is a great opportunity for someone looking to take their career to the next level.

UT Dallas is committed to the success of our employees. You will be provided the mentorship needed to make a meaningful contribution as a professional within our organization and start your new career off right!

Minimum Education and Experience

Bachelor's degree and two years office administration or project management experience or an equivalent combination of education and experience.

Preferred Education and Experience

Experience in Peoplesoft preferred. Strong computer skills with proficiency in Microsoft Office Suite, particularly Excel. Good initiative, attention to detail, and strong organizational skills.

Essential Duties and Responsibilities

This position provides advanced administrative support for the Department of Mechanical Engineering, which is a large complex department, in accordance with departmental administrative needs:
Duties and Functions

• Welcome, understand and direct visitors in a friendly, professional manner. Assist visitors (faculty candidates, speakers, etc.) as needed.
• Create and maintain Standard Operating Procedure logs.
• Supervise and coordinate department work study students; assign tasks, training, schedule, and liaise with departmental staff to assist with high workload areas.
• Prepares request forms for door access, key requests, telecom, and needed facility work requests for the department.
• Maintains conference room schedules.
• Inventory liaison with ECS asset management team; maintains ME mobile asset inventory and annual inventory list of ME owned controlled assets.
• Issue and maintain shared equipment (laptops, projectors, polycom, etc.)
• Liaison for ME Tech/AV.
• Shipping/receiving point of contact. Receive, sort and distribute mail.
• Orders departmental supplies and equipment and maintains interdepartmental inventory.
• Assist with special events.
• Monitor and maintain 100% completion of annual compliance training requirements for the department.
• Maintain floor plans for all ME allocated spaces, including current occupants of all spaces.
• Maintains access list for all labs (key and card reader access).
• Other duties as assigned.

Additional Information

This is a full-time position with great benefits.

Remote Work Statement:
After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. May be required to use personal computer and other standard office equipment. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.

What We Can Offer
UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:

• Competitive Salary
• Tuition Benefits
• Internal Training
• BCBS PPO Medical insurance – 100% paid for full-time employees
• PPO and DHMO Dental Insurance Plan – PPO plans include ortho benefits
• Vision Insurance
• Long and short-term disability
• TRS Retirement Plan – defined benefit plan offering lifetime annuity upon retirement
• Voluntary Retirement Plan Options – additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans
• Dental/Vision/AD&D
• Paid time off
• Paid Holidays
• Paid Winter Break
• Fertility Benefits

All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit https://hr.utdallas.edu/employees/benefits/ for more information.
If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!

Important Message

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

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