Administrative Assistant I Job Listing at UT Dallas in Richardson, TX (Job ID 28256)

Description

The AAI position provides administrative support for both Faculty and Students in the Jindal School of Management. This position manages duties essential to the success of JSOM students, faculty and staff. The Admin Assistant will provide administrative support to the IS Area and the Professional Program in Computer Information Systems & Technology (PPIT) as well as financial and budgetary support through managing operating budget, maintaining tracking spreadsheets, reporting tools etc.

Minimum Education and Experience

Bachelor's degree and two years office administration or project management experience or an equivalent combination of education and experience.

Essential Duties and Responsibilities

• Actively support faculty members.
• Some of the related tasks include:
• preparing paperwork for approval procedures,
• purchasing requests, arranging travel for faculty and student groups,
• reviewing expense reports and receipts, and completing travel vouchers for reimbursement.
• Complete reconciliations, inter-departmental transfers, tracking account funds to give updates, and applying purchases for membership renewals, registrations, and external payments.
• Create and maintain a database of faculty publications, events, their impact and engagement, and any other contributions to the University as a faculty member.
• This involves researching members and entering or editing data for each semester/year. 

Support programs on various activities as needed, including with:

• Initiating, managing and supervising recruitment activities, ad campaigns, web and search engine campaigns, and scholarship yield activities for the program.
• Managing website content to facilitate recruitment processes.
• Collecting, managing, and summarizing data and records required for effective management of the program.
• Managing business relations pertaining to IS area internships and full-time jobs.
• Initiating, managing, and supervising area events, workshops, conferences, and student competitions.
• Working with the Career Management Center to support ongoing recruiting and placement efforts.
• Maintaining records required by the University and accreditation bodies.
• Interfacing with students about various topics including internships and job placement.
• Additional administrative duties as needed.

Additional Information

Remote Work Notice
A hybrid remote work schedule may be available (currently 1-day remote weekly). Employee must be located within the Dallas/Fort Worth Metroplex area and have the ability to be on campus for work activities as scheduled and/or with 24-hour notice. Completion and approval of a UT Dallas Remote Work Agreement will be required upon employment, and use of personal computer, internet, and other standard equipment may be required. Remote work arrangements are subject to regular review and re-approval and may be canceled at any time.

What We Can Offer
UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefit package including:
Competitive Salary
Tuition Benefits
Internal Training
Medical insurance – including 100% paid employee medical coverage for full-time employees
Dental Insurance
Vision Insurance
Long and short-term disability
Retirement Plan Options
Paid time off
Paid Holidays All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.

Visit https://hr.utdallas.edu/employees/benefits/ for more information.

About Us
UT Dallas is a top public research university located in one of the nation's fastest-growing metropolitan regions. Our seven schools offer more than 140 undergraduate and graduate programs, plus professional certificates and fast-track programs. Our student body is 31,000 strong, reflecting students from over 100 countries and a multiplicity of identities and experiences.

UT Dallas is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world.

The University has a variety of programs and initiatives to support engagement and success for all members of the campus community. Employee benefits include a range of physical and mental wellness resources. “LilyPad” lactation facilities are located throughout the campus. There are several Employee Resource Groups (ERGs) comprised of individuals who share common interests to help build community among UT Dallas faculty and staff (e.g., Universal Access ERG, Military and Veteran ERG, UT Dallas Young Professionals).

Rich with visual and performing arts venues, museum districts, professional and semi-professional athletics teams, botanical gardens, accessible trails and so much more, the Dallas-Fort Worth (DFW) metroplex has something for everyone to explore. UT Dallas partners with regional higher education institutions and school districts and with the Richardson Innovation Quarter (Richardson IQ), a major hub for innovation, entrepreneurship, and educational activities.

Important Message

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

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