Description
This key position will provide professional administrative support to an active academic center located in the Bass School's Arts, Humanities, and Technology. Effective communication abilities in person, by phone, and via email are essential. This role includes interacting with visitors, students, staff, faculty, the advisory council, and members of the community, as well as provide support for the many Ackerman Center events held throughout the year. In addition, mastery of the University's travel system, as well as financial aid and scholarships. The candidate for this job should also have a working knowledge and proficiency of People Soft and related software systems.
Minimum Education and Experience
Bachelor's degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience.
Preferred Education and Experience
The candidate for this position should have strong organizational and computer skills and be adept at using Microsoft Office Suite and Excel. A background in People Soft is also strongly desired.
Essential Duties and Responsibilities
- Provide backup administrative support as needed in all areas of the Center including eProcurement shopper (books, office supplies, faculty needs).
- Maintain and process scholarship applications and information for Ackerman Center Research Assistants, grant recipients, and hourly staff/student workers.
- Assist with the implementation of events, conferences, and public lectures.
- Internal order forms such as facilities management work requests.
- Provide support to Center Staff, Faculty, and Research Assistants including travel coordination and expense reimbursement.
- Perform other duties and tasks as assigned.
Additional Information
This position does not offer a remote work schedule.
Important Message
1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.
2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.
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