ADMINISTRATIVE ASSISTANT II Job Listing at UT Dallas in Richardson, TX (Job ID 28990)

Description

This role provides essential administrative and operational support to ensure the efficiency of undergraduate programs and student services in the Jindal School of Management. The position reports directly to the Associate Dean of Undergraduate Programs and plays a key role in facilitating communication, scheduling, and financial management.

Minimum Education and Experience

Bachelor's degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience.

Essential Duties and Responsibilities

Key responsibilities include:

• Provide administrative support to the Associate Dean and Undergraduate Programs Office, including scheduling meetings, managing calendars, and handling correspondence with students, faculty, and external constituents.
• Assist with the coordination of undergraduate program events, including student events, department meetings, and coordinating room/resource access.
• Assists with purchasing, travel and hotel arrangements and reimbursements
• Serve as the first point of contact for students, faculty, staff, and visitors, providing information and directing inquiries appropriately.
• Assist in preparing reports, presentations, and other documents for program initiatives.
• Support budget tracking and account reconciliation for multiple cost centers.
• Coordinate office communications, including email updates, website content updates, and others as needed.
• Perform other administrative tasks and special projects as assigned.

Additional Information

Remote Work Notice
A hybrid remote work schedule may be available (currently 1-day remote weekly). Employees must be located within the Dallas/Fort Worth Metroplex area and have the ability to be on campus for work activities as scheduled and/or with 24-hour notice. Completion and approval of a UT Dallas Remote Work Agreement will be required upon employment, and use of personal computer, internet, and other standard equipment may be required. Remote work arrangements are subject to regular review and re-approval and may be canceled at any time.

What We Can Offer
UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefits package including:
Competitive Salary
Tuition Benefits
Internal Training
Medical insurance – including 100% paid employee medical coverage for full-time employees
Dental Insurance
Vision Insurance
Long and short-term disability
Retirement Plan Options
Paid time off
Paid Holidays All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.

Visit https://hr.utdallas.edu/employees/benefits/ for more information.

Important Message

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

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