Administrative Project Coordinator - Safety and Security Job Listing at UT Dallas in Richardson, TX (Job ID 28959)

Description

Develop, maintain, and administer a comprehensive security plan that encompasses card access, keys, and audits. Learn the software system that runs card access and provide support to all housing staff in utilizing the system. Provide administrative and operational support for the Senior Director of Housing Operations. This position will work primarily with the operations staff, but also with other housing staff as required. This position will support the Housing Operations team related to office supplies, scheduling, customer service, technology, and all administrative tasks. The Administrative Project Coordinator I will assist with procurement and will serve as a backup for other Administrative Project Coordinator's duties. This position may serve in an on-call rotation.

Minimum Education and Experience

Bachelor's degree in a related discipline and three years of administrative experience, experience related to the project area or any equivalent combination of education and experience.

Preferred Education and Experience

• Prior experience in a university housing setting is preferred.
• Computer skills including basic Microsoft Office skills and the ability to learn new systems.
• Experience with Microsoft Project or similar preferred.

Essential Duties and Responsibilities

• Provide back up for other Administrative Project Coordinators in regard to turn, vendor management and purchasing.
• Create and issue comet cards, temp cards with a tracking and audit program.
• Assist in compiling housing documents, reports, and assessment data.
• Develop, maintain, and administer a comprehensive security plan that encompasses card access, keys, and audits.
• Provide training to all housing staff in utilizing the card access system.
• Create Operator accounts in card access system and audit all accounts monthly.
• Monitor and adjust door schedules year-round.
• Audit, test ADA doors and work with vendors for repairs.
• Serve as backup for correspondence from housing operations email account.
• Assist with large-scale housing events such as move-in, move-out, opening, closing, programs, etc.
• Monitor camera system and work with vendor for repairs and improvements.
• Liaise with internal departments as needed (Facilities, Dining, Parking, Public safety, etc.).
• Serve as a backup for creating comet cards for housing.
• Other duties as assigned.
  
  

Additional Information

Remote Notice: After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.

What We Can Offer
UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:  

• Competitive Salary
• Tuition Benefits
• Internal Training
• BCBS PPO Medical insurance – 100% paid for full-time employees
• PPO and DHMO Dental Insurance Plan – PPO plans include ortho benefits
• Vision Insurance
• Long and short-term disability
• TRS Retirement Plan – defined benefit plan offering lifetime annuity upon retirement
• Voluntary Retirement Plan Options – additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans
• Dental/Vision/AD&D 
• Paid time off
• Paid Holidays 
• Paid Winter Break
• Fertility Benefits
• Remote Work Options – approved by department

  All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.   Visit https://hr.utdallas.edu/employees/benefits/ for more information.  
If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!

Important Message

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

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