Graduate Program Administrator Job Listing at UT Dallas in Richardson, TX (Job ID 28141)

Description

The Graduate Program Administrator works closely with individual program areas to insure that program operations function in compliance with the Graduate Office policies and regulations. As part of this process, the Graduate Program Administrator serves as a representative to the School of EPPS in all matters related to graduate education in their program.

Although the nature of the Graduate Program Administrator appointments and responsibilities varies throughout program areas, they will have a primary role in supporting students and faculty in their academic programs and serve as the primary point of contact between the academic department/unit and the UTD Community. The School of EPPS, program faculty, graduate advisors, and students rely heavily on the professional assistance of the Graduate Program Administrator.

Minimum Education and Experience

Associates degree. Five years of administrative assistant or office manager experience. Two years of budgeting or accounting experience. Equivalent combination of education and experience may be considered.

Preferred Education and Experience

Preferred Education and Experience

• Ability to learn PeopleSoft Financials, Time & Labor, and/or HCM modules
• Ability to learn SciQuest/Jaggaer or another eProcurement system
• Ability to quickly learn Orion and OnBase
• Intermediate proficiency in Microsoft Office Suite, including Excel, Outlook, Word, and PowerPoint, Adobe and use of electronic forms
• Knowledge of UT Dallas' or another UT System institution's administrative policies and procedures
• Customer service experience with excellent oral, written, and interpersonal communication skills and professional TEAMS demeanor
• Collegiality and ability to work well with others

Essential Duties and Responsibilities

Essential Duties and Responsibilities

• Planning and supporting program events
• Informing and keeping the program's faculty and students up-to-date with new and current University, Graduate Office, School of EPPS, and Department policies, procedures, and requirements.
• Monitor and track student progress, matriculation and enrollment status
• Track alumni
• Playing a vital part in the day-to-day operations of the department's graduate program(s).
• Participation in graduate student qualifying exams
• Processing applications for admission and encourage students to complete their application
• Participate in meetings with the Admissions Office on admissions and recruitment issues.
• Ensure that applicants for admission receive a timely decision about their admission status following the completion of their file.
• Conduct regular follow-up with those applicants who have not accepted an offer of admission to encourage them to accept and enroll.
• Enter and track conditional exceptions to graduate program admission policies.
• Provide regular enrollment updates to the department program head
• Register students for courses when necessary
• Ensure that students who have accepted offers of admission have been advised about initial course enrollment expectations/requirements.
• Enter and track conditional exceptions to graduate program admission policies.
• Collecting information from Program Chairs for 18 characteristics reporting
• Preparing for the internal and external review of graduate programs
• Upload purchasing card reports and supporting documentation to ensure compliance with departmental budget plans and use of funds guidelines, in accordance with UT Dallas and UT Systems policies
• Assist departmental unit employees with travel planning and travel expense reimbursements and advise on relevant travel policies
• Onboard visiting scholars
• Under the direction of the SFO, prepare and submit designated budget actions, including IDT journals
• Provide direct administrative support to the program head
• Develop, foster, and maintain strong working relationships with school employees and various contacts across campus
• Actively participate as a member of the School of EPPS Administrative Business Operations Team
• Monthly account reconciliation and cost center management to ensure all transactions are correct
• Manages payment acceptance related cash handling and gift deposits
• Ensures appropriate internal controls are addressed, maintained, and strengthened to protect University resources.
• Serving as the point of contact between the academic program and the Graduate Office.
• Respond to graduate program inquiries from prospective graduate applicants.
• Providing students with a schedule of deadlines to ensure timely progress within their program and informing them of the policies and processes to follow while completing their degree.
• Adding and removing Holds on student accounts
• Attend training for professional development as allowed
• Other duties as assigned

Additional Information

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What We Can Offer
UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:

• Competitive Salary
• Tuition Benefits
• Internal Training
• BCBS PPO Medical insurance – 100% paid for full-time employees
• PPO and DHMO Dental Insurance Plan – PPO plans include ortho benefits for both children & adults
• Vision Insurance
• Long and short-term disability
• TRS Retirement Plan – defined benefit plan offering lifetime annuity upon retirement
• Option Retirement Program (ORP) – in lieu of TRS for eligible employees
• Voluntary Retirement Plan Options – additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans
• Free Dental/Vision/AD&D – for eligible employees who waive UTD medical & have outside group medical coverage
• Paid time off
• Paid Holidays
• Paid Winter Break
• Fertility Benefits
• Remote Work Options – approved by department

All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.

Visit https://hr.utdallas.edu/employees/benefits/ for more information.

About Us
UT Dallas is a top public research university located in one of the nation's fastest-growing metropolitan regions. Our seven schools offer more than 140 undergraduate and graduate programs, plus professional certificates and fast-track programs. Our student body is 31,000 strong, reflecting students from over 100 countries and a multiplicity of identities and experiences. UT Dallas is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world.

The University has a variety of programs and initiatives to support engagement and success for all members of the campus community. Employee benefits include a range of physical and mental wellness resources. “LilyPad” lactation facilities are located throughout the campus. There are several employee resource groups (ERGs) comprised of individuals who share common interests in helping build community among UT Dallas faculty and staff (e.g., Universal Access ERG, Military and Veteran ERG, UT Dallas Young Professionals). Rich with visual and performing arts venues, museum districts, professional and semi-professional athletics teams, botanical gardens, accessible trails and so much more, the Dallas-Fort Worth (DFW) metroplex has something for everyone to explore. UT Dallas partners with regional higher education institutions and school districts and with the Richardson Innovation Quarter (Richardson IQ), a major hub for innovation, entrepreneurship, and educational activities.

Important Message

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

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