Administrative Assistant - Part Time Job Listing at Waste Pro in West Palm Beach, FL (Job ID 28538)

Description

Administrative Assistant

The Administrative Assistant plays a key role in supporting daily office operations, billing processes, and general administrative functions for A-1 Balor & Compactors. This position ensures accurate recordkeeping, timely processing of documents, and reliable support to the owners and field employees.

Key Responsibilities

Data & Document Management

• Enter employee can-count data and container traffic ticket information into Excel spreadsheets for inventory and billing purposes.
• Scan, file, and organize traffic tickets, production reports, billing reports, and other business documents, maintaining year-by-year filing systems for easy retrieval.
• Track and input receipts into Excel to support expense management.
• Manage and maintain timecards for all employees.
• Prepare, scan, and fax documents as needed.

Billing & Reporting

• Verify that all container traffic tickets and production reports are accurately entered and filed to support weekly and monthly billing cycles.
• Run expense reports and assist with compiling financial documentation.

Operational & Employee Support

• Ensure employees have the necessary welding supplies by tracking and coordinating inventory needs.
• Provide administrative support to the company owners, including handling personal errands when requested.

Banking & Mail Duties

• Make bank deposits and complete other banking-related tasks.
• Perform regular post office runs for mailing needs.
• Deliver weekly payroll to employees in the field or office.

Education & Experience

• High School Diploma or equivalent.
• 1–2 years of billing, accounts payable, or related administrative experience.

Technical Skills

• Intermediate proficiency in Microsoft Excel, including data entry, sorting/filtering, and basic formulas.

Soft Skills

• Excellent analytical, problem-solving, and time management abilities.
• Strong attention to detail and organizational skills.
• Strong written and verbal communication skills; able to collaborate effectively across teams.

Essential Functions

The statements above are intended to describe the general nature of the job and should not be construed as an all-inclusive list of position responsibilities.