Human Resources Assistant - Fully Remote in the US Job Listing at WorkCare in Anaheim, CA (Job ID 186308)

Description

Job Summary

The Human Resource Assistant is a proactive and people-focused professional who plays a key role in ensuring the seamless operation of the HR department. This individual is energized by supporting employees and thrives in a dynamic environment where anticipating needs is essential. With a growth-oriented mindset, the HR Assistant takes initiative in refining processes, enhancing the employee experience, and driving efficiency. Responsibilities include maintaining accurate records, assisting with onboarding, responding to employee inquiries, ensuring compliance, and supporting HR functions with adaptability and enthusiasm. 

Essential Duties and Responsibilities 

• Maintain and manage HR records with precision, ensuring all documentation is current, well-organized, and easily accessible. 

• Proactively address employee inquiries, providing clear and timely answers while identifying opportunities to improve HR processes. 

• Support HR operations and payroll functions, assisting with troubleshooting, reporting, and problem resolution to ensure accuracy and efficiency. 

• Uphold confidentiality and data integrity, handling sensitive HR files and records with discretion and professionalism. 

• Facilitate seamless employee onboarding, collaborating with recruiters to ensure a smooth transition from candidate to new hire status. 

• Assist with HR processes throughout the employee lifecycle, including orientations, I-9 verifications, background checks, employment changes, and terminations. 

• Conduct periodic audits of HR files, proactively identifying gaps and ensuring compliance with documentation requirements. 

• Provide dynamic administrative support, anticipating department needs and streamlining workflows for efficiency. 

• Deliver exceptional service to employees, managers, and partners, fostering a positive and supportive HR experience. 

• Assist with company-wide initiatives, contributing to events such as benefits open enrollment, annual performance review, organizational updates, training sessions, and more. 

• Collaborate with HR team and other teams to enhance employee engagement and HR service delivery through employee engagement initiatives such as employee surveys, internal communications, recognition programs, employee feedback mechanisms, and wellness happenings 

• Willing to embrace additional responsibilities with enthusiasm, taking the initiative to improve processes and support the success of the HR team. 

• Perform additional duties and assume additional responsibilities as identified by HR Management for the efficient operation of WorkCare. 

Education and Experience

• Associates Degree in related field, BS/BA preferred.
• 1-3 years of administrative or office experience required.
• 1-3 years of human resources experience is preferred.
• Proven successful experience working remotely across a multi-state organization. 

Skills and Competencies

• Strong verbal, written and interpersonal communication skills.
• Must be able to demonstrate the ability of maintaining privacy and confidentiality.
• Ability to manage multiple priorities, with attention to detail and accuracy.
• Ability to create and edit written materials.
• Ability to communicate effectively to a variety of audiences.
• Skill in organizing resources and establishing priorities.
• Demonstrate cooperative behavior with colleagues, supervisors and clients.
• Strong time management, organizational, and follow-through skills.
• Ability to meet and exceed daily and weekly individual performance goals.
• Ability to work independently as well as assisting other team members when needed.
• Requires regular and predictable attendance and punctuality.

Computer Skills

• Must be competent in the Windows operating system environment, Adobe Professional, Microsoft Office Suite (Outlook, Word, Excel and PowerPoint) and learn other software as needed.
• Paycom or other HRIS administration experience is preferred.

Physical Demands

• Requires sitting for long periods of time, working at a desk.
• Some bending and stretching could be required.
• Working under stress and use of computer/phone required.
• Manual dexterity required for use of computer keyboard.
• Occasionally may be required to stand, walk, stoop, kneel and/or crouch.
• May occasionally lift and/or move up to 15 pounds.

Work Environment

• Mainly indoor, office environment conditions.
• Work Environment must be free from background noise and distraction
• At home set up must meet all Company IT, privacy and safety requirements.

This position has an hourly pay range of $19 - $21 per hour. Final compensation offered will be determined by factors such as job-related knowledge, skills, experience, and qualifications. Benefits for this position include paid time off; medical, dental, vision, and critical illness insurance; HSA, HRA, and FSA; life and disability insurance; EAP; 401K; legal and identity theft coverage; pet insurance and more. 

The preceding statements describe the general job responsibilities and individual's qualifications inherent to this position. These are not intended to be construed as exhaustive lists. To perform this job successfully, the individual must be able to perform each essential function satisfactorily, accurately, and safely. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of their jobs. This job description may be reevaluated and/or modified at any time without notice.

Every qualified individual has the same opportunity for recruitment, hire, training, transfer, promotion, compensation, benefits, employee activities, and general treatment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other classification protected by applicable local, state, or federal law.