Description
FIRST POSTING TO ENROLLED ONEIDA TRIBAL MEMBERS ONLY
Salary is Negotiable
After successful completion of the probationary period, employee will receive off probation wage increase.
Summary:
Enhance department's effectiveness by providing professional administrative support to the Finance Office. Achieve results through direction, assistance, and coordination of activities. Work closely with executive, managerial, and staff to promote effective communication and work processes within all areas of the Nation. Serve as recording secretary and designated staff assistant for the Oneida Fund donations and the Finance Committee.
Detailed responsibilities:
* Provides professional and clear communication verbally and in writing to all internal and external customers.
* Provide administrative office support and leadership to the Finance Administration area to include answering and directing telephone calls; receiving, sorting, distributing, and following up on written correspondence; maintaining and ordering office supplies, equipment, and paper; and maintaining records in accordance with record retention policy.
* Provides administrative support for the Finance Committee by scheduling meetings, preparing meeting minutes, preparing meeting packets and process all payments.
* Provides administrative support for the Oneida Fund by receiving, processing, and following up on all donation requests.
* Acts as central contact and intake between the Finance Committee (FC), internal/external customers for requests/submissions to the Finance Committee.
* Conduct E-polls and follow up with the Oneida Business Committee (OBC) in submitting Finance Committee minutes for approval.
* Support the Chief Financial Officer (CFO) and Assistant Chief Financial Officer in providing leadership, direction, coordination, and ethical practices of all activities within the Finance Division.
* Supports the Finance Executive Staff in preparing legal agreements for signature, processing and mailing.
* Develop and obtain Finance Committee approval on forms, internal processes, procedures and related to tribal donations, investments, loans, submit compliance reporting, internal controls, on documents as needed. Records all activities in the Finance logbook, obtains appropriate BC and Finance signatures and sends all documents to various contacts to include banks and other financial entities.
* Creates, updates, and develops forms, policies, and procedures for the Finance Department and Oneida Fund to include advertisements to the public
* Review, submit and follow-up on all requests to the Finance Committee for action.
* Analyze Oneida Fund spending, reporting to the Finance Committee, and recommends changes to the CFO, Treasurer, OBC and Finance Committee as needed
* Communicate with management, department employees, vendors, and the public in person, in order to obtain, disseminate information and resolve finance related discrepancies.
Competencies and skills:
Essential:
* Communicate efficiently and effectively both verbally and in writing
* Knowledge of department organization, functions, objectives, policies, and procedures
* Operating various word-processing, spreadsheets, and database software programs in a Windows environment
* Ability to work independently and meet strict timelines
* Interact and maintain good professional working relationships with individuals of varying social and cultural backgrounds
* Analyzing problems, projecting consequences, identifying solutions, and implementing recommendations
* Skill in operating document management systems and AS400 accounting systems and software
* Ability to exercise independent judgement
* Ability to exercise proper discretion in communication of internal information to the proper recipient
Education Requirement - Or A Closely Related Field:
Education with Equivalent Qualifications:
Essential:
* General Ed, High School Equivalency Diploma, HS Diploma
* Applicants age 50 and older are exempt from this requirement
* A Combination of Experience and Education May Be Considered
Nonessential:
* Associates Degree in Business
Credentials:
Essential:
* Driver's License Personal Vehicle
* Insurance Required
Nonessential:
* Driver Safety Training
Working conditions:
Essential:
* Must be an enrolled member of the Oneida Nation
* Sit frequently
* Walk frequently
* Use hands and arms frequently
* Talk frequently
* Hear frequently
* Stand occasionally
* Bend/stoop occasionally
* Kneel occasionally
* Crouch Occasionally
* Crawl occasionally
* Lift 25 pounds occasionally
* Move 25 pounds occasionally
* Office setting
* Moderate noise level
Experience:
Essential:
* Administrative work
Nonessential:
* Supervisory or lead experience
Other information:
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT - The Oneida Nation does not discriminate based on race, color, national origin, sex, religion, age or disability status in employment or the provision of services. However, individuals of Indian ancestry and Veterans will be given preference by law in employment.
Continuation of this position is contingent upon funding allocations.
Must maintain strict security, confidentiality, and quality to meet professional standards of the department.
Must adhere to all Oneida Nation Personnel Policies and Procedures, Oneida Nation Standard Operating Procedures, and Area and Program Strategic Plans and Policies.
Must pass a background check to meet Employment Eligibility Requirements. If applicable, must pass a background check to meet Oneida Nation/State Compact and/or Oneida Nation Gaming Ordinance, and may be required to obtain a temporary license and/or Gaming license as a condition of employment.
Must be willing and able to obtain additional related education and training.
Must pass a pre-employment drug screen and adhere to the Nation Drug and Alcohol-Free Workplace Policy.
A Tuberculosis (TB) Screening and/or a 2 step TB Skin Test is required within thirty (30) days of employment.
Must provide a copy of diploma/degree, license, or certification upon employment.
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